Executive Assistant

2 weeks ago


Perth, Australia Tattarang & Minderoo Full time

Company Description
**Tattarang **is one of Australia’s largest private investment groups and is owned by the Forrest family. Our investment portfolio spans across agri-food, energy, resources, property, and lifestyle.

**Minderoo Foundation** is a modern philanthropic organisation. We take on tough, persistent issues with the potential to drive massive change. We incubate ideas and accelerate impact. We push the limits of what is believed possible. Minderoo Foundation is independent, forward thinking and seeks effective, scalable solutions. We are proudly Australian, and one of Asia’s largest philanthropies, with AUD $2.5 billion committed to a range of global initiatives. Our team comprises over 250 employees across seven locations.

**Job Description**:
Part of a high performing team, delivering what is perceived as the impossible. This role is a traditional Executive Assistant role with a twist.

Flexibility to travel domestically and internationally at short notice, is essential.

Key Responsibilities include:

- Ensure the day-to-day runs smoothly and efficiently - scheduling of meetings, coordination of transport, preparation of documentation.
- Record keeping - maintaining accurate contact details and inputting new contacts when received, overseeing records of memberships/subscriptions, building, and maintaining a centralised OneDrive.
- Support the team - scheduling meetings, circulating information, ad hoc administration assistance.
- Manage all incoming and outgoing mail, ensuring appropriate responses are drafted and distributed in a timely manner.
- Support in the reconciling and coding of credit cards across numerous entities.
- Create and maintain procedural flow documents for administrative processes and go-to documents outlining key internal and external contacts.
- Develop extensive and complex travel itineraries for both domestic and international travel and ensure each element is managed seamlessly.
- Support in the preparation for meetings, including preparing briefs on participants and providing the outcomes and objectives required from the meeting.

**Qualifications**:
You have extensive experience working as Executive Assistant in a demanding corporate environment where you have become adept at resolving operational and administrative issues.

You have high attention to detail, calm under pressure and exceptionally organised.

You can demonstrate strong ability in all Microsoft platforms with flexibility to adapt working style.

You can adapt and be flexible and thrive on uncertainty - never flustered.

You can uphold the highest level of confidentiality and discretion in all aspects of work.

You’re curiosity, intelligence help with your problem-solving approach and

You’re relentlessly pleasant and persistent with a can-do attitude.

Are you prepared to be challenged and stretched in ways you have never considered?

Do you have the courage and determination, work ethic, humility, and passion to achieve your goals with a start-up mindset?

Are you ready to be accountable in an impact and results driven organisation?

Are you up for the challenge?

Additional Information

Please attach your resume and a cover letter explaining why you are up for the challenge
- Tattarang embraces Equal Opportunity and promotes diversity. We actively encourage Aboriginal & Torres Strait Islanders, people of all backgrounds, ages, sexual orientation, and those with Disability to apply._


  • Executive Assistant

    2 weeks ago


    Perth, Australia Energy Resourcing Full time

    Overview: With a focus on sustainability, a commitment to championing diversity, equality and inclusion, and a workforce in excess of 40,000 globally, our international ASX listed client is seeking an experienced senior Executive Assistant to support their global CFO, with the role based in their North Sydney office. **About the Role** The Executive...

  • Executive Assistant

    2 weeks ago


    Perth, Australia HAYS Full time

    Senior Executive Assistant required for a State Government department in East Perth **Your new company** An opportunity has arisen for an experienced Executive Assistant to join a State Government department in East Perth. This role is for an immediate start, on an initial temporary contract with potential of extension. **Your new role** As an experienced...

  • Executive Assistant

    2 weeks ago


    Perth, Australia Hudson Australia Full time

    **About the opportunity**: Hudson are partnering with reputable and highly regarded professional services firm. Headquartered in Perth, our client provides a vibrant, friendly and welcoming team, along with excellent career opportunities. - **Role**: Executive Assistant - **Industry**: Professional services - **Supporting**: C-suite Executive - **Location**:...

  • Executive Assistant

    7 months ago


    Perth, Australia HAYS Full time

    We are seeking an experienced executive assistant to cover a 3-week period of leave **Your new company** Our client, based in Kensington, is seeking an experienced executive assistant to cover a period of leave for 3 weeks from 30th April. **Your new role** - Act as the main point of Contact for the Executive Director and other staff within the division -...

  • Executive Assistant

    2 days ago


    Perth, Australia Perenti Group Full time

    Executive Assistant - Permanent Full-time role offering attractive salary - Excellent career progression - Supporting and friendly team culture The Perenti Group operates across a wide range of mining sectors within Australia and across the globe. Due to our size and multiple business operations, we can offer unique career progression opportunities. The...

  • Executive Assistant

    2 weeks ago


    Perth, Australia HAYS Full time

    Seeking a dynamic and confident Executive Assistant to thoroughly support an executive team in West Perth **Your new company** A leading and well-established financial advisory firm, is seeking an organised and driven executive assistant to support the wider executive team. This organisation is based in West Perth, convenient to public transport and nearby...

  • Executive Assistant

    7 days ago


    Perth, Australia HAYS Full time

    An exciting opportunity for an experience EA to join a large State Government Department in Perth CBD **Your new company** An opportunity has arisen for an experienced Executive Assistant to join a State Government department in Perth CBD. This role is to start on 31st October, on an initial 6 month temporary contract with potential of extension **Your new...

  • Executive Assistant

    1 week ago


    Perth, Australia HAYS Full time

    Executive Assistant needed to join a State Government Department for 3 months **Your new company** A State Government Department is looking for an Executive assistant to join their team. This role requires you to work full-time hours, on an initial temporary basis. **Your new role** As an experienced Executive Assistant your daily duties will include but...

  • Executive Assistant

    13 hours ago


    Perth, Australia PERSOLKELLY Full time

    Our client, a leading healthcare organisation near Belmont are looking for an experienced Executive Assistant to join their team for 3 months. **Executive Assistant to CEO** *** PERSOLKELLY is one of Australia's largest and longest serving recruitment providers. Delivering both quality temporary and permanent options, we specialise in the recruitment of...

  • Executive Assistant

    2 weeks ago


    Perth, Australia HAYS Full time

    Executive Assistant to provide support to either Assistant Under Treasurer or Deputy Under Treasurer. **Your new company** An opportunity has arisen for an experienced Executive Assistant to join a State Government department near Perth CBD. This role is for an immediate start, on an initial temporary contract. **Your new role** As an experienced Executive...

  • Executive Assistant

    5 days ago


    Perth, Australia HAYS Full time

    Seeking a polished and experienced Executive Assistant to support a team of executives across a legal firm **Your new company** A leading Perth-based legal firm is actively seeking a professional and experienced Executive Assistant to support the Chief Executive Officer. This organisation requires you to work on a full-time basis, with some flexible working...

  • Executive Assistant

    2 days ago


    Perth, Australia Ausdrill International Management Full time

    Permanent Full-time role offering attractive salary - Excellent career progression - Supporting and friendly team culture The Perenti Group operates across a wide range of mining sectors within Australia and across the globe. Due to our size and multiple business operations, we can offer unique career progression opportunities. **The Role** To support the...

  • Executive Assistant

    2 weeks ago


    Perth, Australia HAYS Full time

    We are currently looking for an experienced Local Government Executive Assistant for a 2 month cover SOR. Executive Assistant Experienced Executive Assistant required for a 2-month position at a Local Council South of Perth. Your new company Our client is a busy Local Government situated South of Perth CBD. They are looking for an Executive Assistant to...

  • Executive Assistant

    5 months ago


    Perth, Australia Hudson Australia Full time

    This pay rate is inclusive of mandatory 25% casual loading Join a leading national FMCG organization as an Executive Assistant! This is a fantastic opportunity to support senior-level executives in a dynamic environment, with the possibility of a permanent position. **Key Responsibilities**: **Calendar Management**: - Coordinate and manage the executive's...

  • Executive Assistant

    8 months ago


    Perth, Australia HAYS Full time

    We are seeking an experienced Senior Executive Assistant to join a large State Government Department **Your new company** Our client is a large State Government department located in Shenton Park. They are looking for an experienced Level G5 Executive Assistant to join the team on a full-time/ temporary basis for 2-3 months. The role requires you to work...

  • Executive Assistant

    2 weeks ago


    Perth, Australia HAYS Full time

    Seeking an experienced EA to join a State Government department near Perth CBD for a 3 week period **Your new company** An opportunity has arisen for an experienced Executive Assistant to join a State Government department near Perth CBD. This role is to cover annual leave from Tuesday 27 September to Friday 14 October **Your new role** As an experienced...

  • Executive Assistant

    1 week ago


    Perth, Australia HAYS Full time

    Executive Assistant needed to start immediately at a State Government Department **Your new company** A State Government Department is looking for an Executive assistant to join their team. This role requires you to work full-time hours, on an initial temporary basis. **Your new role** As an experienced Executive Assistant your daily duties will include...

  • Executive Assistant

    2 weeks ago


    Perth, Australia HAYS Full time

    State Government department based in Nedlands seeking an experienced Executive Assistant **Your new company** State Government department based in Nedlands. **Your new role** - Extensive Diary management - Assist with Ministerial & Parliamentary matter - Provide meeting support, create & distribute agendas and take Executive minutes - Organise functions on...

  • Executive Assistant

    2 days ago


    Perth, Australia Scotford & Fennessy Full time

    Located in the Perth CBD | Close to all major public transport - Full time | Flexible working arrangements - Negotiable long term contract or permanent opportunity **About Us** Founded in 2002 on the ideals of excellence in customer service, Scotford Fennessy Recruitment is an Australian owned and operated specialist recruitment and executive search firm...

  • Executive Assistant

    7 months ago


    Perth, Australia Talent Web Full time

    Perth CBD Location - Full time permanent opportunity with immediate start - $80-$100k + superannuation - Perth CBD Location - Full time permanent opportunity with immediate start - $80-$100k + superannuation **The Role**: We are looking for Executive Assistants who are looking for a permanent full time position to start immediately in the construction...