Executive Assistant

3 weeks ago

Perth, Australia Fortescue Metals Group Full time

Country/Region: AU- State: WA- City: Perth- Job ID: 2052**About Us**:

- Fortescue is both a proud West Australian company and a global green solutions business. We are recognised for our culture, innovation and industry-leading development of infrastructure, mining assets and green energy initiatives._

**Our Opportunity**:
**Location**: Western Hub

**Roster**: 4 Days On, 3 Days Off, flexibility required to work in Perth office on occasion

Position Overview:
**Key Responsibilities**:

- **Administrative Support**: Assist the Executive General Manager in daily administrative tasks, including managing calendars, scheduling meetings, arranging travel itineraries, and coordinating appointments.
- **Document Preparation and Management**: Prepare and edit reports, presentations, and correspondence for the Executive General Manager. Maintain organized filing systems both physically and digitally.
- **Meeting Coordination**: Organize and coordinate meetings, conferences, and events, including logistics, agendas, and necessary materials.
- **Relationship Management**: Build and maintain positive relationships with team members, stakeholders, and clients on behalf of the Executive General Manager.
- **Information Handling**: Handle sensitive and confidential information with utmost discretion and ensure confidentiality protocols are followed.
- **Special Projects**: Assist in special projects, research, and presentations as assigned by the Executive General Manager.
- **Operational Support**: Collaborate with various departments to facilitate efficient operations and ensure smooth communication in the Western Hub.

**Qualifications and Experience**:

- Proven experience as an Executive Assistant or similar role, preferably in a mining or industrial setting.
- Exceptional organisational and time-management skills with the ability to multitask and prioritize effectively.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent verbal and written communication skills.
- Strong attention to detail and problem-solving abilities.
- Ability to work autonomously and under pressure in a dynamic environment.
- Flexibility to adapt to changing priorities and schedules in a remote site-based setting.
- Understanding of confidentiality obligations and professionalism in handling sensitive information.
- Tertiary qualifications or equivalent experience in Business Administration, Management, or a related field - highly regarded
- Previous experience supporting high-level executives is highly desirable.

**Our Commitment**:

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