Accounts Payable Officer

7 days ago

Sydney, Australia Hilton Full time

**Before you get started...Yes, we do have the BEST Team Member Travel Program with HUGE discounts on hotel rooms for our Team Members**

**Why you'll love working for Hilton**
- Access to the world's best Team Member Travel Program with highly discounted rates
- Discounts of up to 25-50% on products and services in participating Hilton outlets
- Comprehensive training and support for your new role
- Access to Hilton University training, offering more than 3000 learning programs
- Extensive range of career development opportunities

**About the Role**

This position forms part of the Hilton Accounting & Finance Services (HAFS) Center of Excellence (CoE) team dedicated to the delivery of timely and accurate transactional processing, accounting, financial reporting and analysis. This position will be responsible for processing of Procure to Pay (PTP) activities of the Hilton hotels and/or entities in the Australasia region from a central location. A critical aspect of the COE operation is proper utilization of the automated, e-invoicing systems and adherence to its related processes. This position is also the back up for fellow team members in the HAFS COE office, relieving and assisting as required, not limited to assisting with other functions, such as RTR, OTC or RA.

**What will I be doing?**
- Timely processing of invoice matching in DocMX including handling non-Purchase order invoices.
- Liaise with Receiving teams/user department to monitor and review purchase orders in BirchStreet (Purchase order system) awaiting arrival of delivery dockets, receiving records, credit note and invoices without PO. Fortnightly review of Open PO report and follow up on any items requiring action.
- Reconcile and resolve any issue with transmitted invoices from DocMX to Navision (Finance system).
- Plan and process payment runs in Navision and DocMX
- Participate in end of month close activities and support the hotels in the timely delivery of financial reports
- Auditing of and accounting for, all items on outgoing records and credit notes.
- Monthly reconciliation of suppliers' statements, ensuring all credit and discounts are accounted for. Follow up on outstanding invoices.
- Work closely with key stakeholders to follow up any outstanding items, particularly any aged open item more than 30 days
- Perform monthly balance sheet reconciliations (BSR) and follow up on open item or process adjustments
- Process employee expense claims and corporate card claims (AMEX).
- Prepare manual general journal(s) for Invoice allocation via excel cost allocation templates. Ensure all journals posted are submitted for approval.
- Comply to Hilton policies, statutory requirement, and SOX controls
- Support activities to enable or enhance functioning of technology solutions including DocMX. This includes coordination with vendor admin for any system issues
- To perform any other assigned tasks or ad-hoc requests of a reasonable nature as required and requested by a supervisor or manager from time to time. This is may include Daily processing of any RTR, OTC, or RA tasks for any one or more hotels.

**Skills and Qualifications**
To successfully fulfil this position, you will require the following skills and qualifications:

- Tertiary qualifications in Accounting, Finance, Business or related field
- Previous experience in a Finance role and specifically in the Procure to Pay function will be an added advantage
- Proficiency, at an intermediate to advanced level, with computers and computer programs, including Microsoft programs (Excel and Word).
- Demonstrated trust and integrity in dealing with cash, payments and financial reporting
- Experience working in the Hotel or Hospitality Industry is an advantage

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