Advisor - Records Management

2 weeks ago


Brisbane, Australia SMEC Full time

Global civil engineering consultancy with great career opportunities
- Opportunity to work on a variety of interesting projects across ANZ
- Friendly working environment across the business

About SMEC

Delivering exceptional outcomes starts with having exceptional people.

SMEC provides unique opportunities to work on iconic industry projects with experienced colleagues and leadership teams. We support and empower employees to drive innovation initiatives within a well-established and growing organisation.

Every employee plays a key role in shaping our business and is driven by teamwork, progressive thinking and creative ideas. We are committed to providing platforms to enable our people to engage in the business, deliver value to clients and develop their careers.

The role

SMEC is seeking a fastidious Advisor - Records Management to join our team. In this role you will be responsible for overseeing systems and processes related to information storage, retrieval, and dissemination at SMEC. This includes managing records, procurement, ISO standards circulation, technical publications, subscriptions, and archived documents. The role also involves providing administrative support to the national Operations team to meet business needs. Multiple locations available, this role can be based in any of our offices across Australia and New Zealand.

Suitable applicants will be/have:

- 5+ years of experience in a similar office administration role, ideally within a corporate environment
- Attention to detail and proficiency in database management for organizing standards, technical publications, subscriptions, and archived material.
- Ability to actively review and improve records management processes for ongoing efficiency.
- Experience in managing off-site archives, with a focus on digital records and cost reduction strategies.
- Strong interpersonal skills to foster collaborative relationships with internal and external stakeholders, ensuring high levels of client service.

In return, SMEC offers you the benefits that come from working in a global multidisciplinary consultancy in an environment where your fresh ideas and enthusiasm will be welcomed and reward.

Link to benefits:
SMEC is an equal opportunity employer. Diversity is a source of strength for our people, our clients, our partners and our communities.

Wrap up

As an inclusive and growing organisation, SMEC is committed to building a global community of talented professionals and

thought leaders


We recognise the value and importance of a diverse and inclusive workplace and look for people with different backgrounds, skills and expertise to drive innovation and shared learning across our growing global network.

Learn more about SMEC:
With over 16,500 employees working out of over 120 offices in 40+ countries, our journey of growth is only beginning, and we look forward to strengthening our already established capabilities, entering new markets and offering more effective solutions across infrastructure developments worldwide.

How to apply

For a confidential discussion regarding this opportunity, please contact Sarah De Zilva

To find out more about SMEC, please visit our careers page at

All recruitment activities go through our Resourcing function and currently, this role doesn’t require agency input. Please do not forward resumes directly to SMEC employees/managers; we do not accept unsolicited resumes and are not responsible for any associated fees.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world



  • Brisbane, Australia Queensland Health Full time

    The role The Records and Data Management Advisor will be responsible for the supervision, day to day management and coordination of the records and data collection function for Forensic Science Queensland. Provide expert advice and support, this role includes data matching, data reconciliation and data quality activities to ensure the reliability and...

  • Manager, Records

    2 weeks ago


    Brisbane, Australia Queensland Building and Construction Commission Full time

    Key Outcomes and Accountabilities **The aim of this role is to**: - Lead and manage the Records team. Provide leadership, inspiration and mentorship. Ensure team members are productive, efficient, and working collaboratively as part of a high performance work unit. - Provide high quality advice to executive management, information custodians and staff on...

  • Manager, Records

    2 weeks ago


    Brisbane, Australia Queensland Health Full time

    About Us Children's Health Queensland is a specialist statewide hospital and health service dedicated to caring for children and young people from across Queensland and northern New South Wales. We are committed to collaborating with all of our healthcare partners, most importantly families, to ensure we consistently deliver safe, high-quality patient and...


  • Brisbane, Australia Queensland Corrective Services Full time

    In the role of Manager, Digital Records you will lead a team of 2 supervisors to undertake records management support, and provide expertise to support digital transformation. You will also provide input towards the development of records management tools that support best practice processes such as the business classification schemes, thesaurus, metadata...


  • Brisbane, Australia u&u Recruitment Partners Full time

    I am currently partnering with one of Queensland's largest Government Departments to recruit an experienced Strategic Records Manager to lead major programs at state-wide level and of critical importance to the department, operating within broad policy guidelines, or responsibility for a service wide function. This is an initial 12-month day rate contract...


  • Brisbane, Australia Queensland Government Full time

    **As the Records Management Coordinator you will**: Manage and coordinate the delivery of records management services to ensure business needs are met in relation to requests, file structure, locations, permissions, security groups, privileged-user access, information security classifications, and retention and disposal of electronic and physical...


  • Brisbane, Australia MAAS Group Full time

    Reporting to the Group Health & Safety Manager, the HS Advisor will provide advice, guidance and support on Maas Group major projects throughout Queensland. The HS Advisor will work closely with the customer / client on the major projects to enable a positive safety culture to keep our employees safe, healthy and well. **Key responsibilities**: - The HS...


  • Brisbane, Australia State Library Full time

    **Duties and Responsibilties**: - Contributing to a positive and safe work environment by modelling conduct that is culturally capable, inclusive, respectful and ethical - Delivering high quality records management processes and guidelines while meeting State Library's service commitments - Providing ongoing management and maintenance of recordkeeping...

  • Principal Advisor

    4 weeks ago


    Brisbane, Australia Department of Treaty, Aboriginal and Torres Strait Islander Partnerships, Communities and the Arts Full time

    PRINCIPAL ADVISOR, SAFETY, WELLBEING AND INJURY MANAGEMENT (SWIM), HR STRATEGY AND PROGRAMS Human Resources and Ethical Standards, Corporate Services Key rtesponsibilities of this role - Lead the development, coordination and implementation of safety, wellbeing and injury management (SWIM) strategies that result in improvements in business outcomes. - Lead,...


  • Brisbane, Australia Golding Contractors Full time

    Ref:2590 Injury Management Advisor Golding are currently recruiting for an Injury Management Advisor to assist Site staff managing injured staff to return to work | Brisbane based, site travel as required **Golding**is a successful mining, urban and civil infrastructure project management services business with projects and operations across Queensland...

  • Records Officer

    4 weeks ago


    Brisbane, Australia Public Sector People Full time

    **About the Role**: We are partnering with a Local Council to employ a Records Officer on a temporary contract. This role is paying $32.89 + Super per hour The purpose of this role is to get records ready for disposal approval and transfer physical records between different locations. They also work to improve customer service by following the Council's...


  • Brisbane, Australia Suncorp Group Full time

    **12 month role**: - **Provide side by side technical coaching and mentoring to team members in injury management and strategy**: - **Brisbane CBD location** The QLD CTP Injury management advisors provide technical support to our Claims Advisors to advocate for optimal recovery for people injured in motor vehicle accidents. This role offers the...

  • Records Officer

    3 weeks ago


    Brisbane, Australia Hudson Australia Full time

    **Responsibilities**: - Coordinate retrieval and return of records from archival storage when required - Register and lodge hard copy items for storage in compliance with State Records' standards and area KPIs - Assist with routine disposal of records to meet compliance requirements - Assist with clean up initiatives, including managing hard copy records...

  • Safety Advisor

    4 weeks ago


    Brisbane, Australia Fuse Recruitment Full time

    Safety Advisor - **Location**: - Brisbane - Queensland - **Work Type**: - Permanent - **Salary**: - AU$90000 - AU$110000 per annum + super + vehicle - **Reference**: - 23375 - **We are on the hunt for an experienced Safety Advisor to join our client's team in Brisbane, working on insurance builds!** **Our client**: Our client is one of the leading...


  • Brisbane, Australia DXC Technology Full time

    Are you looking for the right opportunity to get your foot in the door? DXC Technology currently have an outstanding permanent opportunity available. Our Records Management positions require mínimal experience and will offer onsite training using established practices and procedures. **Qualifications & Experience**: - Ability to work effectively as part...

  • Records Officer

    4 weeks ago


    Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full time

    **As the Records Officer, you will specifically**: - Ensure that the records management system is, managed, maintained and accessible in accordance with legislative obligations, through opening, capturing, registering, distributing, indexing, filing, monitoring data entries, amendments and deletions for file registrations, distribution, storage, retrieval...


  • Brisbane, Australia Abacus Human Capital Full time

    CBD location Attractive Hourly Rate **6-month contract Key Responsibilities**: fully understand the recordkeeping obligations and responsibilities relating to select systems and associated business processes that they interact with. adhere to policy, procedures and standards in creating and managing records in the system, including schedules for assessment...


  • Brisbane, Australia MAAS Group Full time

    Reporting to the Group Health & Safety Manager, the Health and Safety Advisor will provide advice, guidance and support on Maas Group Civil project in Far North Queensland. - Project based in Cloncurry (Far North Queensland) - Accommodation and meals provided on site - 14/7 continuous roster - with FIFO opportunities from Cairns, Townsville or Brisbane. -...

  • Records Officer

    3 weeks ago


    Brisbane, Australia National Heavy Vehicle Regulator Full time

    **About the role** Based within the Data and Technology Division, a great opportunity is now available for an experienced Records Officer to join the National Heavy Vehicle Regulator’s (NHVR) Records Management Team. - Assist the Records Management Team to maintain the NHVR’s Records Management Program and electronic Document and Records Management...

  • Service Advisor

    2 weeks ago


    Brisbane, Australia Inchcape Full time

    Are you passionate about cars and customer service? - Do you have a knack for solving problems and ensuring the smooth operation of vehicles? - If so, we have an exciting opportunity for you to become a valuable part of our team as a Service Advisor Automotive! Keystar Autoworld specialise in new and used Subaru, Mitsubishi, Kia, Volkswagen, Isuzu and Jeep...