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Executive Assistant

5 months ago

Liverpool, Australia BAE Systems Full time

Perform purposeful work of national significance
- Perfect opportunity to join the Defence industry
- Enjoy interesting work, variety, development and flexibility within a strong team culture

At BAE Systems we are recognised for delivering projects of global and national significance to our customers and with this we are known for developing some of the most impressive careers.
We currently have an exciting opportunity to join us as an Executive Assistant within our IM&T function. You will be supporting our Head of IMT - Digital Portfolio Delivery which will give you the opportunity to contribute to key business activities, exciting projects and system improvements. This role will be based out of our Sydney office and is a 12 month fixed term.
What this opportunity will mean for you?
- Performing purposeful work where your efforts are recognized in an environment enabling you to thrive
- World class career opportunities, as our biggest project is YOU Your success is our success
- Accessibility to flexible working arrangements that will provide you with balance and a lifestyle that fosters wellbeing
- Access to our competitive employee benefits program that are designed to better support you: Employee Benefits
- Being part of a workplace culture that is safe, inclusive and takes pride in their company values

**Your new role**:
As the EA to the Head of IMT - Digital Portfolio Delivery, you will to use your exceptional organisational and assertiveness skills to ensure they are always prepared and never miss a deadline or action. You will build a strategic partnership and be valued across the function. In more specific terms you will:

- Complete Diary and inbox Management
- Provide confidential high level administrative support to them and their teams
- Assist internal & external stakeholders with administrative queries
- Be responsible for day-to-day organisation and prioritisation under mínimal supervision with mínimal input
- Schedule and book any travel including Per Diems
- Complete monthly credit card in line with business requirements
- Schedule and co-ordinate both internal and external meetings and conferences including catering, presentation materials and logistics

About you

**As an ideal applicant for this opportunity, you'll have**:

- Excellent communication skills required, both written and verbal
- Team orientated with the ability to work with a variety of people
- Be responsive and results driven
- Motivated self-starter with excellent time management skills
- High attention to detail
- Interested in Information Technology
- Organisational and problem-solving skills
- An ability to liaise effectively with internal and external stakeholders
- Experience working in Defence industry (desirable)
- Computer literacy with knowledge of MS Suite along with SharePoint & Oracle (desirable)
- Current Baseline Security Clearance - preferable
- Previous experience in a similar role

We believe in hiring for potential so if this role resonates with you, but you don't meet all the required criteria, we would still love to hear from you
As Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain appropriate clearance.

**Our culture**:
You will be joining a culture that truly cares about your wellbeing. Diversity and inclusion is at the top of our agenda. We are striving to create an inclusive culture where the voices and talents of every individual are valued and everyone has a sense of belonging.
We are also proud to be recognised as an employer of choice for women by WORK180
If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives via this link.

We are a 2023 Circle Back Initiative Employer - we commit to respond to every applicant.