Administrative Officer

4 months ago


Gold Coast, Australia Education Full time

About the Department of Education
The Department of Education are dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.
About Pacific Pines State Primary School
Pacific Pines Primary is a prep to 6 school established in 2002. The school is situated in the hinterland of the Gold Coast at the western end of the smith street motorway. Pacific Pines estate is located between Coomera and Nerang and our catchment services the communities of Gaven and Pacific Pines.
We are committed to providing quality educational experiences that are connected to real life, through a supportive and creative environment.
About the Role

**As the Administrative Officer, you will be responsible for**:

- Perform a variety of day to day administrative and support services that are routine in nature and directed by the Principal or the Business Manager.
- All accounts payable phone enquiries
- Processing requisitions/purchase orders
- Processing payments of invoices
- Enter corporate card transactions into the OneSchool in an accurate and timely manner
- Processing of corporate card monthly reconciliations
- Sourcing bus quotes for camps/excursions
- Ensure that all accounts are paid and recovered in an accurate and timely manner
- Archiving as required
- Receipting
- Processing payments both from external parties and students
- Completing end of day banking
- Filing and getting sign off from BM for money banked
- Completing credit notes and getting Principal to sign
- Maintaining accurate finance registers
- Assist with the instrumental music student resource scheme

Please refer to the attached role description for any mandatory requirements for this position.
How to Apply
- Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history); and
- A maximum two page response outlining your experience in this area or desire to gain experience in this area.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.


  • Administrative Officer

    4 months ago


    Gold Coast, Australia Queensland Corrective Services Full time

    The Administrative Officer will deliver efficient and effective administrative and clerical support for the region/district office and supports day to day operations. This position is required to work as part of an overall administration support team for the region/district office. **In this role you will**: Provide administrative functions and confidential...

  • Administrative Officer

    5 months ago


    Gold Coast, Australia Department of Treaty, Aboriginal and Torres Strait Islander Partnerships, Communities and the Arts Full time

    Key duties and responsibilitiesThe Administrative Officers' key responsibilities are: - Providing quality services in word processing, spread sheeting and data input. Providing administrative services including processing orders, claims for payment, filing, record keeping, administrative support and collation of data and information. Operation and...

  • Administration Officer

    4 months ago


    Gold Coast, Australia HAYS Full time

    Full time Administration Officer role available in Southport **Your new company** Our client is one of Queensland’s most-loved charitable organisations. They are looking for an Administration officer. This role is based in Southport QLD. **Your new role** As the Administration Officer, your primary role will be to provide proficient and professional...


  • Gold Coast, Queensland, Australia Healthscope Full time

    Job Title: Administration OfficerWe are seeking an experienced Administration Officer to join our team at Gold Coast Private Hospital. As an Administration Officer, you will be responsible for providing administrative support to our Emergency Department, ensuring the smooth operation of our reception desk, and maintaining accurate records.Key...

  • Office Administrator

    5 months ago


    Gold Coast, Australia Hudson Australia Full time

    **Job Title**:Office Administrator **Duration**:4 weeks with possibility of extension **Location**:Yatala, QLD **Key Details** - Monday to Friday, 8:30am - 5pm - On time weekly timesheet payments - No vaccination requirements - Provided carparking **Key Responsibilities** - Processing invoices - Maintaining employee time sheets - Stationery orders -...


  • Gold Coast, Queensland, Australia Healthscope Full time

    Administrative Officer OpportunityWe are seeking an experienced Administrative Officer to join our team at Gold Coast Private Hospital. As a key member of our Emergency Department, you will be responsible for providing exceptional customer service and administrative support to our patients and staff.Key Responsibilities:Manage a busy emergency reception...


  • Gold Coast, Queensland, Australia Healthscope Full time

    Administrative Officer OpportunityWe are seeking an experienced Administrative Officer to join our team at Gold Coast Private Hospital. As a key member of our Emergency Department, you will be responsible for providing exceptional customer service and administrative support to our patients and staff.Key Responsibilities:Manage a busy emergency reception...


  • Gold Coast, Queensland, Australia Healthscope Full time

    Administrative Officer OpportunityWe are seeking an experienced Administrative Officer to join our team at Gold Coast Private Hospital. As a key member of our Emergency Department, you will be responsible for providing exceptional customer service and administrative support to our patients and staff.Key Responsibilities:Manage a busy emergency reception...

  • Administrative Officer

    4 months ago


    Gold Coast, Australia Queensland Corrective Services Full time

    **In this role you will**: Provide administrative functions and confidential administrative support for the centre including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and...


  • Gold Coast, Queensland, Australia Bond University Full time

    About the PositionBond University is seeking a highly organized and customer-focused Administrative Officer to join its Facilities Management team. As the first point of contact for the office, you will be responsible for providing exceptional service to staff, students, and external clients.Key ResponsibilitiesCoordinate the Service Now system to ensure...


  • Gold Coast, Queensland, Australia Bond University Full time

    About the PositionBond University, a leading independent university, seeks a highly organised and customer-focused Administrative Officer to join its Facilities Management team. As the first point of contact for the office, you will be responsible for providing exceptional organisational and administrative support, ensuring a professional relationship with...

  • Administration Officer

    4 months ago


    Gold Coast, Australia Children, Youth Justice and Multicultural Affairs Full time

    **The Administration Officer key responsibilities are**: - Provide timely, high quality advice and support to Youth Justice in relation to financial, human and physical resources and activities. - Provide support and on-the-job mentoring to AO2 administrative staff and trainees. - Provide administrative coordination and support in relation to Youth Justice...


  • Gold Coast, Australia Icon Group Full time

    **Administration** **Gold Coast** **Full Time** **Icon Cancer Centre Australia** **Administration Officer (Medical Administration) - Icon Cancer Centres Gold Coast** - **Fast Paced **Medical Administration Role within a Large, Friendly and Supportive Team - Competitive Remuneration and an Opportunity to **Make a Real Difference**: - **Permanent...

  • Office Administrator

    3 weeks ago


    Gold Coast, Queensland, Australia Pro Pest Control Full time

    Job Title: Office AdminWe are seeking a highly organized and detail-oriented Office Admin to join our team at Pro Pest Control. As an Office Admin, you will be responsible for providing administrative support to our team, including reception duties, sales, and data entry.Key Responsibilities:Answer incoming calls and respond to customer inquiriesManage...

  • Office Administrator

    5 months ago


    Gold Coast, Australia IEPro Recruitment Full time

    **Benefits** - Work for an up and coming company that values and invests in their people - Route to career progression - Excellent team environment **Company** IEPro has been requested by their growing Civil Contracting Client to seek an ambitious Office Administrator to join their Gold Coast team. This is a company that treats its people with respect and...

  • Office Administrator

    5 months ago


    Gold Coast, Australia BDS Mechanical Full time

    **Administration - Gold Coast** BDS Mechanical has an exciting opportunity available for a motivated admin officer to join our team in the Gold Coast. Your position will be based in our Gold Cost office but supporting the Sunny Coast. This is a permanent/full time position with multiple options to progress in your career. **About us**: BDS Mechanical...


  • Gold Coast, Australia CMW Geosciences Full time

    CMW is a trans-Tasman Geotechnical Consultancy with 19 offices and over 300 employees throughout Australia and New Zealand. Our projects cover construction and civil engineering from larger long-term national roading projects to smaller residential developments. CMW has maintained year on year growth since establishing in 2012 and the Gold Coast office is...

  • Administration Officer

    4 months ago


    Gold Coast, Australia RACV Full time

    **Gold Coast | RACV Royal Pines Resort**: - **Part-time 30 hours week | Monday - Friday**: - **Competitive Salary + 11% Super | Discounts on RACV products and resorts** **Great things start here** Be part of a purpose-driven organisation creating meaningful travel and leisure experiences, useful home products and services, better outcomes for drivers,...

  • Administration Officer

    4 months ago


    Gold Coast, Australia Queensland Police Service Full time

    **The core capability requirements for this role are**: - Contribute to the development, implementation and review of systems, policies and procedures which support the provision of services within Prosecution Services. Prepare and process correspondence and other documentation including data entry relevant to court documentation in accordance with approved...

  • Office Administrator

    2 months ago


    Gold Coast, Australia BDS Mechanical Full time

    **Administration - Gold Coast** BDS Mechanical has an exciting opportunity available for a motivated admin officer to join our team in Gold Coast and help out with administrative duties for our Sunshine Coast branch. This is a permanent/full time position with multiple options to progress in your career. **About us**: BDS Mechanical Repairs is a growing...