Executive Officer

3 months ago

Canberra, Australia The Department of Parliamentary Services Full time

**Employment Type**:Ongoing

**Classification**: Parliamentary Executive Level 1

**Closing Date**: 11:30pm AEDT, Friday 25 October 2024

**The Opportunity**:
The Department of Parliamentary Services (DPS) is recruiting for a high performing Parliamentary Executive Level 1 Executive Officer to support the First Assistant Secretary, Security Division.

The Security Division is responsible for the provision of security services, building security, access management, security capability asset management, APH and DPS security policy, security risk management, resilience planning and emergency management.

Security Division is a dynamic and fast-paced work environment. We work closely with diverse stakeholders who have unique needs and engage with our service delivery. We liaise extensively with other federal agencies and parliamentary departments to manage security at APH.

**Who we are looking for**:
This role provides high level quality assurance on briefs and correspondence, ensures completeness, accuracy (including data verification), and timeliness of documentation, and supports Security Division Senior Executives in meeting deadlines.

Applicants will be required to work collaboratively with stakeholders to build and sustain effective working relationships and represent the Security Division where necessary at departmental meetings.
- strong verbal and written communication skills
- demonstrated ability to research and prepare formal and sensitive documentation
- sound judgement, stakeholder management and the ability to anticipate emerging issues are all crucial to operating effectively in the role
- demonstrated ability to show initiative and provide sound business solutions to identified issues
- highly developed communication and stakeholder engagement skills

**Job Specific Requirements**
- The successful applicant will be required to obtain and maintain a Negative Vetting 1 (Confidential/Highly Protected/Secret) security clearance.

**Duty Statement**:
**Classification**:Parliamentary Executive Level 1

**Division**: Security

**Immediate supervisor**:First Assistant Secretary, Security Division

Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Executive Level 1 classification. The duties will include, but are not limited to, the following:

- Provide strategic support to the Director Business Management and Strategic Advisory and Senior Executive Services Officers within Security Division.
- Supporting the Division’s leadership team with day-to-day operations of the division and ensure risks are managed and work undertaken in accordance with agreed priorities and requirements.
- Manage and review the provision of high-level information, communication and correspondence including briefings, reports, submissions and notes to ensure completeness, accuracy, and timeliness of written information.
- Prepare updates, submissions, briefings and notes for Senior Executive Services Officers within Security Division attending departmental and external committee meetings.
- Engage and provide high level guidance to the Division and be a conduit for work being presented to the Senior Executive Services Officers within Security Division.
- Act as the point of contact by communicating effectively with stakeholders and working collaboratively with business areas.
- Lead and/or contribute to projects to support the achievement of organisation level strategic and operational objectives.
- Provide administrative support and deliver office efficiencies for tracking tasks and information requests.
- Assist in coordinating and resolving enquiries referred to the division.
- Other duties as requested.
- Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice._

**How to apply**:
Please upload a one page pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department.

Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role.

**Our purpose and values**:
We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.

Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the c

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