Ed Support Level 1-range 3 Administrative Assistant

2 weeks ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Eastern Metropolitan

Job type: Part time / From 29/01/2024 - 27/01/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Education and Training

Reference: 1383676

**Selection Criteria**:
1. Strong knowledge and experience in MS Office, Outlook, Teams and publishing or design software

2. High level oral and written communication skills.

3. Demonstrated ability to work under mínimal supervision, prioritise tasks and work under pressure.

4. High degree of professionalism and judgement with the ability to maintain a high level of confidentiality.

5. Ability to balance conflicting priorities and to work to deadlines.

**Role**:
The purpose of this role is to provide support to the principal to deliver a range of services that include publicity and marketing, written and visual communications, community liaison, school website and school social media, promotional school materials, and general administrative duties.

Experience in school organisations preferred but not essential.

**ES Level 1- Range 3**:
The successful applicant will be proactive, supportive, and enthusiastic, with demonstrate excellent administrative, interpersonal and communication skills. They will show initiative in addressing school needs in the area of community communications. They will maintain the standard of excellence required by the School¿s reputation and uphold the philosophy of the School. Qualifications in visual or digital design, marketing or project management preferred.

**Skills**:

- Attention to detail and presentation.
- Ability to organise, multitask and prioritize.
- Time management skills.
- Ability to work positively and collaboratively with others
- Has excellent communication and relationship networking skills.
- Is professional, proactive, adaptive and resourceful.

**Responsibilities**:
The responsibilities of this position will be:

- Coordinates marketing with appropriate staff and external bodies.
- Maintains school website information.
- Review and update school information on parent portals.
- Prepares school publications in consultation with relevant staff (digital newsletters, Annual Report, Staff Handbook, Sub school handbooks, etc.).
- Research, review, and collation of information to support the principal team.
- Prepare appropriate verbal and written responses in internal and external correspondence as required.
- Anticipates needs with regard to communications for meetings or events.
- Coordinates School Council meetings, and other events and functions (invites, RSVPs, catering, equipment, staffing) as required.
- Drafts and distributes correspondence within the school.
- Drafts and distributes correspondence to the wider community.
- Prepares agendas, reports, and presentations for meetings.
- Attends and take minutes of meetings as requested.
- Prepares reports for School Council in consultation with the Business Manager and the Principal.
- Update school policies as required.
- Coordinates ordering and management of promotional item stock levels.
- Coordinates certificates, gifts and cards as required.
- Liaises with clients, service providers and public.
- Initiate ideas for the Principal & Assistant Principals¿ approval that will assist in their work, particularly in the case of communicating with the wider community.
- Other administrative tasks as directed by the principal.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Other Information**:
Applications must include:
a specific response to all of the key selection criteria and position details. It is suggested that applicants limit their responses to no more than five pages

a CV with a summary of experience and qualifications

All applicants should ensure that their personal profile on Recruitment Online is up to date and have a current Working with Children Check (employee) card.

**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of empl

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