Executive Assistant

5 months ago

Perth, Australia Capricorn Full time

**A great place to work**

When you join Capricorn, you become a part of something bigger than a typical company, because as a co-operative we exist to improve the lives of our Members by supporting them in building stronger businesses - not the other way around.

We are purpose-led and are committed to empowering our community to thrive. Our community includes our employees, and we know what is important to them, because we asked And here's our commitments to you:

- Provide a diverse and inclusive workplace - because we know how important it is for everyone to be treated fairly and with respect.
- Give you flexibility - it's important to recognise we are all unique and need to create work life balance.
- Offer paid parental leave - that supports both parent's leave and their transition back to work.
- Create a fun environment - our social calendar is full up with a range of different virtual and face-to-face events to keep us connected.
- Work perks - that our employees actually use, such as a fantastic reward and recognition program, wellness program, additional leave purchase and so much more

**The role and what we are looking for**

The Executive Assistant is responsible for the provision of clerical, secretarial and administrative support to the Chief Experience Officer and the Chief People & Culture Officer within Capricorn. This service-oriented position operates within a very busy environment where excellent organisational skills and a high degree of responsiveness and forward-thinking are critical in order to meet departmental demands in a timely manner.

**Key Accountabilities**

**Executive Support**
- Coordinate the executives' calendar ensuring priority is given to key activities and requests.
- Prepare minutes, agendas and other documentation as required by the reporting executive.
- Provide administrative support to the executive and business unit.
- Use appropriate discretion in the absence of the reporting executive to refer urgent matters to the appropriate senior executive and inform the reporting executive of important developments.
- Communicate on behalf of the reporting executive to other executives or staff as directed or required.

**Business Processes**
- Maintain reporting executive's records management systems and calendars.
- Develop appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of the executive's work in the executive's managerial and management reporting functions.
- Administrate and maintain key technology systems as directed by
- Establish and maintain appropriate systems of work.

**Business Arrangements**
- Organise functions and catering.
- Arrange any travel requirements for the executive and business unit
- Reconcile business expenses as required

**Knowledge & Skills**
- High level of discretion and maintaining confidentiality.
- Strong attention to detail excellent written and verbal communication skills.
- Excellent understanding of Microsoft products.
- Proven success in booking large events including venue, accommodation and flight bookings.
- Flexible, dynamic and independent work ethic to manage a constantly changing environment and schedule.

**Experience**
- Minimum 3 years experience within a similar role.

**Who are we?**

Capricorn is a member-based financial services organisation which exists to improve the lives of over 25,000 Members across Australia and New Zealand by supporting them in building stronger automotive businesses. We provide products and services including trade credit, risk protection, equipment finance, trade events, travel services, fuel cards and more. Last financial year Member purchases exceeded $2.93 billion and Member returns exceeded $72.5 million.

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