Accounts Payable Officer

2 months ago

Melbourne, Australia Australian Venue Co. Full time

**Job no**: 522424
**Work type**: Contract/Fixed Term
**Location**: Melbourne
**Categories**: Finance

**Your main responsibilities as our Accounts Payable Officer are**:

- Processing invoices from suppliers through the AP invoicing system into the ERP
- Resolving issues that may arise with invoices within the scan and capture system
- Preparing of supplier reconciliations on a regular basis
- Resolving queries and requests for payment from stakeholders
- Preparing EFT payment runs from the ERP system as and when required so they are ready to be paid
- Maintaining the accuracy and completeness of the supplier master file in the ERP and AP Invoicing system

**What else will you be doing?**

**Accounts Payable**:

- Ensure all invoices from suppliers are being appropriately coded and approved through the AP invoicing system before being transferred to the ERP for payment
- Prepare supplier reconciliations for large suppliers regularly, as well as when required by the supplier
- Prepare EFT payment runs for payment by the AVC Group on a bi-weekly basis
- Identify invoices that cannot be processed through the AP invoicing system, and resolve the issues associated with these invoices to enable them to be processed accurately and in a timely manner
- Assist with maintaining the supplier Masterfile within the ERP and the AP invoicing system, including (but not limited to) adding or removing vendors and updating details of vendors as requested by the AVC Group.
- Any other work as required from the Accounts Payable Manager

**Provide excellent service to and communication with all stakeholders**:

- Resolve queries that arise in the Accounts Payable inbox accurately and in a timely manner
- Regularly keep Accounts Payable Manager updated with progress and status of the Accounts Payable inbox
- Provide timely, prompt, friendly and efficient service to internal and external customers, particularly in relation to processing of supplier invoices and resolving queries related to outstanding invoices and supplier invoice reconciliations
- Proactively collaborate and co-ordinate with operational teams, direct reports, other accounting team members and relevant AVC departments to achieve optimal business outcomes
- Embrace and demonstrate our ways of working

**Skills & attributes**:

- Advanced Microsoft suite skills (particularly Excel)
- Analytical and problem-solving skills, including the ability to investigate and resolve queries and variances that may occur
- Attention to detail and accuracy
- Ability to work to tight deadlines and operate in an effective, organised manner
- Excellent written and verbal communication skills
- Strong stakeholder management
- A positive and flexible approach to work
- Confidence to make decisions and work autonomously
- Willingness to work in a hands-on manner

**Qualifications & experience**:

- Qualifications in business, commerce and finance desired
- At least 2 years’ experience in an accounts payable (or similar) role
- Strong experience in and knowledge of Accounts Payable systems and processes
- Familiarity with high-volume inbox / Outlook management

**What’s in it for you?**
- Competitive salary + superannuation
- A fast-paced and supportive environment
- Exposure to a wealth of industry knowledge
- Access to staff discounts on food and drink across all 200+ venues
- Clear development opportunities
- Being a part of Australia’s fastest growing hospitality business
- WFH hybrid environment (3 days WFH option over a two-week cycle)
- We value the diversity of our employees' experiences, talents, and cultures. Our talent strategy includes embracing diversity and fostering inclusion. Our capacity to unlock potential and improve our success depends on our ability to build a diverse, inclusive workforce._

**Advertised**: 15 Nov 2024 AUS Eastern Daylight Time
**Applications close**: 29 Nov 2024 AUS Eastern Daylight Time

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