Receptionist & Office Services Assistant

4 days ago

Brisbane, Australia Lander & Rogers Full time

About this role
- Award winning national private practice
- Supportive and collaborative team environment
- Brisbane CBD Office

**About the Company**

Lander & Rogers is a leading independent law firm with offices in Brisbane, Melbourne and Sydney, and access to global networks. Our focus is on innovating the client experience and leading change in legal service delivery.

Our firm's people-first focus supports you to forge a meaningful career, and pursue a specialisation aligned to your skills, capability and passion.

**About the Role**

We are seeking an experienced corporate Receptionist & Office Services Assistant who has a genuine desire to provide outstanding personable service to our staff and clients in our Brisbane Office.

Your primary responsibility to ensure the smooth and efficient running of the Client Floor, Reception to make a memorable, positive first impression and taking care of the day to day running of the office.

**Responsibilities**
- Undertaking receptionist duties to enhance Lander's capacity for delivering high-quality, customer-centric services.
- Greeting clients and visitors, answering inquiries, and managing visitor experience.
- Answering and routing incoming calls, scheduling, and routing clients.
- Managing meeting room bookings and schedules via Outlook and transitioning to the new booking system upon rollout.
- Resetting rooms for events and functions to accommodate various setups and requirements.
- Organising and booking catering orders.
- Collaborating closely with the Catering Manager based in Melbourne and their team.
- Overseeing daily running of the office, including maintenance, streamline facilities-related communications, and ensure a clean, safe, and efficient working environment.
- Conducting health and safety audits, manage risk assessments, and ensure adherence to safety protocols and the Preventative Maintenance Schedule.
- Maintaining up to date First Aid and Warden registers to ensure preparedness across all offices.
- Coordinating with external service providers and manage vendor relations to support the Facilities Manager in operational tasks.
- Conducting routine checks of the client floor, raising service requests as needed, and adhering to opening/closing procedures daily.
- Serving as a liaison between the business, Reception, Catering, and Facilities teams.
- Overseeing office management tasks such as conducting office tours, managing stationery orders, uploading and coding invoices and kitchen oversight.
- Managing security including access cards, CCTV cameras and staff lockers.
- Maintaining the firm's archives accurately as required.

***About You**
- Computer experience is essential and knowledge in the legal industry or professional services is highly beneficial
- A flexible, focused and calm demeanour with a focus on providing a high quality of customer service
- You bring strong interpersonal and communication skills
- Demonstrated ability to develop and maintain effective working relationships, in particular the ability to earn the confidence and trust of key stakeholders
- You pride yourself on being highly organised, with an ability to plan ahead and prioritise work to meet key deliverables

**Culture**

People choose Lander & Rogers for our down-to-earth, collaborative and supportive culture.

We invest in our people and empower them to bring their best selves to work, both personally and professionally. We promote a diverse and inclusive environment with a strong focus on wellbeing, leadership and development.

Join more than 650 colleagues around the country in shaping a meaningful career in a firm that's invested in your growth.

**Benefits**
- **Additional leave**: take a moment to stop, reflect and reenergise each year with up to five weeks of paid annual leave plus an annual wellness day
- **Home office, fitness & wellness allowance**: enjoy the flexibility to fit out your home office or support your health and wellbeing with an annual $250 allowance.
- **Tech discounts**: access corporate discounts on DELL computer products to have the latest personal gadgets at your disposal

**How to apply**

Lander & Rogers is an equal opportunity employer that embraces diversity and inclusion.

Job details

**Job reference**:

- LR/1805929C**Location**:

- Brisbane**Job type**:

- Full Time**Job category**:

- Business Services**Date posted**:

- 09-Dec-2024

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