Diary and Administration Officer

4 weeks ago

Victoria Park, Australia UM for Ministerial and Parliamentary Services Full time

**KEY OBJECTIVE**

The Office is seeking a person with strong administrative, organisational and communication skills, preferably with experience as an Executive Assistant or similar position.
- The office is committed to fostering a diverse and inclusive workforce and supports the employment and career development of people from all diverse background. People with culturally and linguistically diverse backgrounds are encouraged to apply._

**DUTIES**
- Answer incoming calls and manage visitors to the office, including constituents.
- Diary management for Member’s meetings in Perth and Canberra Offices.
- Respond to enquiries from constituents, community organisations and businesses on behalf of the Parliamentarian under general direction, including liaising and connecting with government agencies to resolve issues.
- Maintain effective relationships with stakeholders, including other relevant electorate and ministerial offices.
- Help identify local issues for the member that are impacting the electorate or have the potential to.
- Support community and stakeholder outreach including meeting preparation and event logistics.
- Assist with a range of office administrative tasks, including data entry and database management.
- Manage all stationery ordering and logistics.
- Responsible for Member’s Travel bookings including Comcar where applicable.
- Perform other duties as required.

**KEY SELECTION CRITERIA**
- Strong organisational and time management skills in a fast-paced and high-pressure work environment.
- Good written and verbal communication skills, including the ability to effectively engage with a broad and diverse range of people across a range of channels, including an understanding of de-escalation techniques.
- Strong administrative and office IT skills.
- Demonstrated ability to work well autonomously and in a team, showing initiative and problem-solving skills.
- High attention to detail.
- Proficient knowledge of administrative systems such as diary, travel and file management.
- A desire to make a positive difference in the community.

Desirable
- An understanding of local issues, government services, parliamentary processes, the Government’s agenda and the broader political landscape, or an ability to rapidly learn.
- Multilingual skills

**EMPLOYMENT CONDITIONS**:
The position is offered under the _Members of Parliament (Staff) Act 1984_ and conditions are outlined in the _Commonwealth Members of_ _Parliament Staff Enterprise Agreement 2020-23_ which include:

- A commencing salary between $67,035 to $70,969 will be negotiated depending on experience and relevant skills.
- An additional optional allowance may be considered in recognition of, and compensation for, reasonable additional hours of work.
- An employer superannuation contribution of 15.4% will be payable.

The successful applicant will be required to comply with the Australian Labor Party Code of Conduct (if a member) and may be required to undergo a National Police History Check.

**TO APPLY**

Application closes on **Sunday, 23 July 2023**

For further information please contact Juliana Plummer on 0427 519 224

**Salary**: $67,035.00 - $70,969.00 per year

Ability to commute/relocate:

- Victoria Park, WA: Reliably commute or planning to relocate before starting work (required)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 28/07/2023

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