Manager of Precinct Space Management

2 weeks ago

Box Hill, Australia Eastern Health Full time

Perm Full Time | Monthly ADO

Box Hill with Work From Home Arrangement

Work with a dynamic & innovative team

Eastern Health

Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services, including maternity, palliative care, mental health, drug and alcohol, residential care, community health and state-wide specialist services to people and communities that are diverse in culture, age, socio-economic status, population and healthcare needs.

About the role

POSITION PURPOSE
The role is responsible for planning and management of space requirements across all Eastern Health campus and sites in alignment with business requirements, strategies and new ways of working. The role will work across multiple workplace projects as well as in a BAU capacity. This is a great opportunity for someone who has experience in design, space planning, change management, program/projects management and relocations.

MAJOR DUTIES AND/OR RESPONSIBILITIES

Manage and engage a team of contractors in the design, development and delivery of clinical and non-clinical spaces. Guide contractors service team to validate and provide viable solutions to address requests for workspace, and monitor workspace requirements to identify space shortfall, oversupply and vacancy rates.

Audit, analyse and monitor solutions where insufficient space is available. Solutions may include space allocation changes, refurbishment works and/or procuring additional office space.

Manage relationships with other program directors to gain visibility of business strategies and changes that may have an effect on workspace requirements.

Develop, establish and implement relevant policy, standards, guidelines and procedures related to the use and management of both clinical and non-clinical spaces.

Review site-specific facilities and incorporate them into office space calculations and ensure these meet the accommodation standards.

Develop and implement accommodation scenarios and solutions for evaluation against changing business requirements (headcount), budget and workplace programs and projects.

Support and guide service teams to perform stack and move plan analysis for BAU and relocations and ensure the maintenance of space management systems to ensure reflection of allocations and occupancy, including the workplace and storage.

Support assess fit-out layouts and other facilities and/or review external consultants test fits. Conduct on-site inspections when necessary.

Manage various space requests and support coordinators to bring space requests to fruition.

Explore new technology or process to improve efficient and effective management of space.

About you

**To be successful in this role you will possess**:
Essential

Knowledge in design, space planning, change management or relocations

Experience in program / project management and have led a team previously

Stakeholder management skills with outstanding verbal and written communications

Experience in managing multiple projects concurrently

Advanced level MS Project, MS Excel and PowerPoint skills

Can balance working individually and collaboratively with internal and external teams

Learning mindset with a positive can-do attitude

Available to travel to project sites when needed

Excellent Interpersonal Communication skills

Managing internal and external teams, stakeholders and contractors

Desirable

Degree or Diploma in Property Management or a similar field

Certification in Project Management or related field

Knowledge of analysis, interpretation and reporting requirements related to property-related information and trends

Certificate IV in Real Estate Practice Victoria (CPP41419) or eligible to be an agent’s representative, Real Estate Certificate of Registration or Licence

Having experience with using Hot-desking desk sharing software (i.e. Serra View)

Please refer to the attached position description for further details of the role.

Vaccination against infectious disease is a mandatory requirement of this role. An offer of employment is conditional on you providing evidence that you are currently vaccinated against COVID-19 with booster & Influenza, prior to commencing employment.

What we offer

Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here

Diverse and engaging career opportunities

Friendly & supportive team

Flexible working hours

Salary packaging options

Career progression in our teaching hospitals

Next Steps

**Please note**:
Eastern Health is a child safe organisation, committed to promoting the wellbeing and cultural safety of Aboriginal children, children with disabilities and all children in their diversity.

Eastern Health is committed to creating a diverse and inclusive environment that welcomes and values all people. We recognise that diversity is essential in ensuring Eastern Health provides the best service to its consumer

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