Contract & Procurement Specialist

2 weeks ago

East Perth, Australia NES FIRCROFT Full time

Our client a Renewables Organization in Perth CBD are currently seeking a Contract & Procurement Specialist to join them for a 6 month contract.

The primary purpose of this role is to support the Contracts and Procurement (‘C&P’) process for the Project Portfolio.

This includes assisting the management of contract tenders, execution, delivery and close out.

**Duties and Responsibilities include, but are not limited to**:

- Compliance - Performing all activities in accordance with C&P policies and procedures and ensuring appropriate governance for procurement and contracting activities
- Awareness - Familiarity with C&P systems, policies and procedures as well as standard purchase order and contract terms particularly those related to on-boarding, payment verification and invoice processing
- Stakeholder Engagement - Actively promote effective communication and relationships with all other interfacing disciplines, both internal and external, in carrying out assigned duties
- Risks - Proactively identify risks, including how to treat such risks, particularly as they relate to the performance of vendor/supplier obligations
- Tenders - Supporting the Senior Contract Specialist in managing all tenders for projects including developing bid lists, compiling tender documentation, co-ordinating the assessment of bids with other disciplines, developing bid award documentation
- Contract Awards - Supporting the Senior Contract Specialist in compiling the contract document
- On-Boarding - Ensure that contractors are onboarded according to the organizations requirements
- Execution - Managing registers including insurances, bank guarantees, correspondence, payment, lessons learned as well as attending meetings, internal and with contractors, and taking and issuing meeting minutes as well as correspondence
- Performance Management - Supporting the Senior Contract Specialist in ensuring awareness within organizations contractor obligations and rights and for ensuring contractor compliance with its obligations
- Payment - Managing and co-ordinating the payment process to contractors including assessment of payment claims, resolving any issues, obtaining internal approvals, co-ordinating payment of any outstanding amounts, tracking payment status
- Close-Out - Supporting the Senior Contract Specialist in closing out completed contracts including final payments and any other outstanding matters
- Records & Reports - Maintain and update C&P records and reports on C&P activity to meet organisational compliance requirements and provide access to C&P information

**Key Skills and Experience Required**:

- Advanced Microsoft Office skills (Excel, Word, Project, Powerpoint)
- Understanding of the essential ingredients of tender processes and contracts
- Strong eye for attention to detail and accuracy
- Extremely well developed analytical, research and problem-solving skills
- High level written skills with excellent attention to detail

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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