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Executive Assistant
4 months ago
**Job no**: 515150
**Work type**: part time
**Location**: Sydney, NSW
**Categories**: Administration
- Join one of Australia’s Top 20 most attractive employers
- Remuneration: Level 6 Position, $91,472 - $97,579 full time equivalent (pro rata 0.5 FTE plus 17% superannuation)
- Employment Type: Continuing, Part Time (17.5 hours spread out across the week)
- Location: Kensington, NSW (UNSW supports flexible working arrangements).
- Seeking an experienced Executive Assistant with a ‘can do’, positive attitude.
**Position Summary**:
UNSW Business School is a leader in business education and research in the Asian region and one of the largest Business Schools in Australia with more than 16,500 students, 500 academic and professional staff and more than 80,000 alumni and partners. The Business School offers a full suite of business degree programs at undergraduate, postgraduate, coursework and research levels, including the AGSM MBA programs and a range of Executive Programs. Its direction is guided by a business advisory council of leading CEOs, chairpersons and other business leaders.
The Executive Assistant will provide proactive business support to the Faculty Executive Director (FED) of UNSW Business School, who is also part of the Senior Management Team (SMT). The position will ensure administrative matters are actively prioritised, handled efficiently and that activities are managed to enable the leadership team to make the most effective use of their time, effort and energy. The role of Executive Assistant reports to the FED, and has no direct reports.
**Accountabilities**:
- Provide high-level executive support and administrative assistance, exercising discretion, initiative and confidentiality to support the FED.
- Complex diary management and the prioritisation of competing priorities for the FED.
- Document Management; collate pre-reading materials, assist in the review of papers to ensure any items the SMT member is accountable for are prioritised and actioned in a timely manner.
- Drafting of correspondence; creation of briefing notes, documents, reports and presentations.
- Act as the first point of contact for internal and external stakeholders, maintain effective channels of communication, analyse requests, filter correspondence and prioritise urgent and often sensitive matters on behalf of the FED.
- Coordination and planning of meetings, including compiling agendas and other documents, prepare minutes and follow up on allocated or outstanding meeting tasks.
- Coordinate any travel and associated requirements in accordance with the University's policies and procedures.
**Skills and Experience**:
To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.
- Relevant tertiary qualification or an equivalent knowledge gained through any other combination of education, training and/or 5 + years executive assistant experience.
- High-level organisational skills and proven ability to deal with multiple tasks, establish priorities and meet deadlines.
- Proven experience with complex diary management and high attention to detail.
- Demonstrated experience working with a high degree of confidentiality and integrity, and the ability to work flexible hours, as required.
- Excellent oral and written communications skills and the ability to liaise effectively with all levels of staff, students, management, and external stakeholders.
- Proven ability to take the initiative and anticipate and respond to business requirements.
- Work within a team environment to deliver high quality outcomes and service excellence.
**Benefits and Culture**:
People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.
Our benefits include:
- Flexible Working Options (work from home, flexible hours etc)
- Career development opportunities
- 17% Superannuation contributions and additional leave loading payments
- Additional 3 days of leave over Christmas period
- Discounts and entitlements (retail, education, fitness)
**How to Apply**:
Please submit both a CV and Cover Letter online before Wednesday 22nd March 2023 by 11:30pm. Please ensure your Cover Letter addresses your experience as an Executive Assistant, covering the core Skills and Experience mentioned for this position (maximum length 2 pages).
A copy of the Position Description can be found here: Position Description - Executive Assistant.pdf.
**Get in Touch**:
The University reserves the right not to proceed with any appointment.
Position Description
**Advertised**: 08 Mar 2023 AUS Eastern Daylight Time
**Applications close**: 22 Mar 2023 AUS Eastern Daylight Time
