Personal Assistant

3 weeks ago

East Perth, Australia The Perth Mint Full time

Iconic WA organisation with a global audience
- Unique products and services with a global reputation and footprint
- Permanent role with great employee benefits

**ABOUT US**

Welcome to The Perth Mint, where golden career opportunities await.

The Perth Mint is an iconic Western Australian organisation operating on a truly global scale. Situated in East Perth for 123 years, The Perth Mint is a premier tourist destination, an award-winning exporter, and a key supplier of precious metals to markets throughout the world.

There’s no organisation quite like it, with a variety of roles available, from engineers and chemists to artists and technicians.

Foster your fascination and pride in our work. Get inspired every day by the world-class precious metal products we work together to refine, design, produce and then distribute all over the globe. Connect to the rich history of our industry in a workplace firmly rooted in the present — as leaders in sustainability and inclusion.

At The Perth Mint, you’ll be supported in a diverse team where differences are celebrated and your well-being matters — striking the right work-life balance with compassionate team benefits. And if your career goals change, you’ll be empowered to change roles with training and internal mobility.

**ABOUT YOU**

We are looking for a Personal Assistant to provide a wide range of executive level administration support in a professional, timely, responsible, and confidential manner to the Chief Operating Officer and General Manager Minted Products.

This person is required to be flexible and a have a high degree of planning to ensure that the Chief Operating Officer and General Manager Minted Products schedules are precisely managed, and any required documentation or presentations are available in a timely manner. The person will have a thorough knowledge of the Chief Operating Officer and General Manager Minted Products accountabilities and preferences and be able to perform confidential assignments with tact and integrity.

This position requires leadership qualities and the ability to be adaptable and flexible in role requirements.

**Your role as a Project Officer Leadership Development**:

- Manage the Chief Operating Officer and General Manager Minted Products diaries and schedules to ensure effective and efficient use of time
- Ensure travel schedules and expense arrangements are managed accurately
- Plan, organise and accurately prepare drafts of all necessary reports, correspondence, submissions, and presentations as well as collating, summarising, and analysing data as required by the Chief Operating Officer and General Manager Minted Products
- Coordinate and ensure the submission of Board and Executive submissions are completed in a timely fashion and in line with Perth Mint’s standards
- Arrange, Coordinate, and participate in leadership team meetings
- Preparation and distribution of minutes, agendas, registers, and all relevant correspondence
- Assist and arrange overseas agent’s conferences in Perth
- Assist with booking schedules for ANA, WMF (Berlin) and other overseas Coin Fairs
- Answer questions and provide routine information on behalf of the Chief Operating Officer and General Manager Minted Products
- Organise and maintain the Chief Operating Officer and General Manager Minted Products
- correspondence and records, determine appropriate distribution and follow up on pending matters when required
- Coordinate financial approvals for projects (CAPEX) on behalf of the Chief Operating Officer and General Manager Minted Products which includes quality assurance of expenditure approvals and other authorisation documentation
- Raise purchase orders and process invoices through D365 as requested
- Lead the identification and implementation of administration processes with regards GC Five Year Strategic plan
- Maintain templates and forms ensuring they are to standard and available through the appropriate channels
- Manage and maintain professional relationships and networks
- Adhere to all legislative and organisational compliance requirements
- Undertake other duties or projects from time to time that align to the role
- Promote a safe and healthy work environment in alignment with the Perth Mint Vision, Mission and values.

**EXPERIENCE**
- Business Management Qualification
- Demonstrated experience in a similar position
- Executive and Board level submissions
- Advanced Microsoft Office skills

**Our benefits**:

- Flexible work including purchased leave, leave at half pay and access to pro-rata long service leave
- Paid and unpaid parental leave
- Training and development
- Competitive salaries and employee discounts
- Charity and volunteer initiatives
- Income protection after an accident or illness
- Health and wellness programs, including an Employee Assistance Program
- Salary sacrifice - superannuation contributions

**_ Our Commitment to Inclusion:_**

Inclusion is at the core of what we do. We are co

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