Legal Secretary

**Legal Secretary (354472)**:
Department of Justice

Tasmania Legal Aid

Applications must be submitted by Sunday 27 August, 2023 11:55 PM

**Position details**:
**Applications close**:

- Sunday 27 August, 2023 11:55 PM AEST**Award/Classification**:

- Tasmanian State Service Award - General Stream Band 2**Salary**:

- $62,933.00 to $67,732.00 pro rata, per annum**Employment type**:

- Fixed-term, full-time**Region**:

- South**Location**:

- Hobart**Job description**:

- The position is responsible for: - providing a high level of secretarial and administrative support to Legal Practitioners within Tasmania Legal Aid;
- co-ordinate an efficient flow of information in documentary, electronic and face-to-face communications on behalf of Tasmania Legal Aid’s to clients, practitioners, courts; registries and any other agency as may be required from time to time; and - maintaining current knowledge of changes to Court procedures.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

**Period of Appointment**:
Fixed Term until 5 March 2024

**Hours per fortnight**:
73.50 hours per fortnight - flexible options available.

**Duties**:

- Co-ordinate secretarial and administrative functions for Legal Practitioners to ensure best practice delivery of services to clients.
- Be the first point of contact between Legal Practitioners and clients, members of the public, legal profession and staff in other government agencies and instrumentalities and receive all mail and incoming telephone calls on behalf of Tasmania Legal Aid’s in-house legal practice.
- Provide secretarial and administrative support including:

- The maintenance of Legal Practitioners' files within the relevant computer systems including, resubmit systems, diary and any other systems used for support of the in-house legal practice.
- Produce and process confidential documents and correspondence using a broad range of computer software, audio equipment and word processing systems.
- At the direction of the regional Criminal Practice Manager, perform such other secretarial or administrative functions in appropriate areas of Tasmania Legal Aid as required.

**Desirable Requirements**:

- Significant criminal legal secretarial experience.

**Download the Statement of Duties and any Associated Documents**:
Statement of Duties (Generic) Legal Secretary (Criminal Practice) (4).docx

Statement of Duties (Generic) Legal Secretary (Criminal Practice) (4).pdf

About the Department of Justice (Tasmania Legal Aid).DOCX

About the Department of Justice (Tasmania Legal Aid).pdf

Information for Applicants (DOJ).doc

Information for Applicants (DOJ).pdf

**How to apply**:

- or
Human Resources
Department of Justice
GPO Box 825
HOBART TAS 7001

**For more information**:
Rochelle Mainwaring
Southern Criminal Practice Manager
Phone: (03) 6236 3800

**Reasonable Adjustment Queries**:
Organisational Development and Design Team
(03) 6165 7603