Executive Assistant

Siena Catholic College is a contemporary secondary co-educational systemic school, administered by Brisbane Catholic Education on behalf of the Archdiocese of Brisbane. Located at Sippy Downs on Queensland’s Sunshine Coast, Siena Catholic College strives live the Dominic spirit of Prayer, Study, Community and Service.
**Explore**
**our school website**
**to learn more about us.**

**About the role**

Siena Catholic College is seeking a highly organised and motivated Executive Assistant to provide high quality administrative support for the Principal and Leadership Team.

**Typical duties will include, but are not limited to**:

- Provide high quality administrative support to the Principal and Leadership Team, where discretion and judgement are required, including correspondence preparation and workflow management, and high-quality support to the Principal in the administration of College committees
- Manage the schedules and calendar of the Principal - act as the first point of contact to the Principal for arranging appointments, making meeting and interview schedules
- Initiating and handling correspondence (which may include confidential correspondence)
- Perform general administration duties which includes monitoring telephone calls, establishing and/or maintaining working filing systems and hospitality for guests and visitors
- Recording of minutes at the Leadership Team Meetings
- Coordinate and be responsible for the end to end Student Enrolment process
- Respond and monitor all enquires for prospective parents in regard to enrolling at the College
- Maintain contact with new families who have been accepted into the College and ensure they are well informed of procedures and processes to make transitioning to secondary education a smooth transition
- Positively promote the College both internally and externally
- Generate reports for the Leadership Team on vacancies, future enrolments and current trends to assist in strategic planning

**Personal Skills and Qualities**
- Support the mission and ethos of the College
- Excellent communication and interpersonal skills - able to relate harmoniously to others in the work environment and deal courteously with parents, staff, students and the general public.
- Confidentiality in liaising between the school, the student and the student’s family where some discretion and judgement are involved
- A friendly, caring, giving person who can handle continual interruption
- Flexible - able to cope with unexpected changes to routine
- Capacity to work under limited direction and supervision
- Demonstrated capacity to exercise initiative in selecting equipment, services, work organisation and actions to achieve outcomes within time constraints: able to plan ahead
- Advanced level of knowledge in operating Microsoft Office Suite (Word, Excel)
- Reliability and commitment

**To be eligible to be considered for this role you will**:

- hold a Paid Employee Positive Notice Blue Card prior to commencement;
- be eligible to work in Australia for the duration of the appointment; and
- have a commitment to and understanding of the ethos and traditions of Catholic Education.

For further information regarding this role please see the attached Position Description

**Estimated start date**:Commencing January 2024

**Position tenure**:Fixed Term

**Weeks worked**:School term weeks only (holidays unpaid)

**Tenure duration***:2024 School Year

**Total Paid Hours (per week) & days required**:38 hours /week

**Salary level, range or hourly rate**:School Officer Level 5: $35.75 - $37.49 /hour commensurate with experience

**Employment conditions**: Diocesan Catholic Education Employing Authorities in Queensland Single Interest Agreement
- _
- Everyone at Brisbane Catholic Education models and fosters a _
- commitment to the safeguarding of children_
- and promotes a culture where _
**_student protection is everyone’s responsibility_**:

- . Successful applicants will complete requisite _
- Working With Children (WWC)_
- pre-employment screening, in accordance with legislation, prior to appointment._
- Equity and inclusion are at the _
- core of our Catholic values_

**Contact**: Christine Walton

**Contact number**: 07 5476 6100

**Closing date**:29-Nov-2023