Producer

2 months ago

Alexandria, Australia Flying Bark Productions Full time

Position: Producer
Reports to: Supervising Producer / Director of Production
Key relationships with: The Client, Animation Director, Team Leads, Production Crew

Overview:
The Producer ensures the Program/s is completed within the budget and production schedule, being responsible for the overall Greenlight Budget and ensuring the financial risk is minimised and forecast when changes happen to production.

They are responsible in delivering to the highest of industry standards creatively and technically. In doing so, ensuring the most effective use of technology and human resources are adopted. In managing the day to day operation of the Program/s, clear and high level communication channels are to be established and maintained with crew, management and the Client.

Key Responsibilities:
The Producer role will be split into two stages as follows:
FINANCE

Ensure to the best of your skill, ability and reasonable judgement that all production elements are completed within the approved production budget and according to the production schedule for the Program/s, communicating any potential overages to the Supervising Producer along with potential solutions to reduce risk, then negotiating these with the Client;
Track and process fortnightly timesheets and invoices, in accordance with executed production employment agreements;
Manage and reconcile the fortnightly cost report, working with the accounts team to ensure all costs to date are reported correctly and in accordance with the last pay run, and updating the estimate to complete to maintain a consistently accurate budget forecast;
Prepare a monthly cashflow report, working with the accounts team to ensure all Client invoices are paid in accordance with the cashflow schedule, and notifying accounts of any changes to the schedule that may impact on payments;
Ensure continual analysis is done on all aspects of the production planning to identify possible savings.

PRODUCTION AND CLIENT MANAGEMENT

Manage the day to day operations of the production team according to the production schedule and budget, reporting any potential production delays to the Supervising Producer and/or Client;
Closely manage the expectations of the Supervising Creatives and Client, ensuring a positive working relationship at all times, and elevating any potential issues (for the Client or the Production Company) to the Supervising Producer;
Maintain extremely professional communication (both written and verbal) with the Client, leading by example for all crew;
Work with the HR Manager to determine staffing needs and assist with the posting of employment ads and recruiting;
Work with LA Producer, production crew and Supervising Creatives to establish efficient production workflows and processes for the

Program/s;
Track software, hardware and seating requirements for upcoming crew, working closely with the tech team to ensure production needs are communicated well in advance of crew start dates;
Assessing which of the day to day decisions are of such priority or have such key production schedule or budget impact that they require elevation and discussion with senior management;
Ensure the production team is aware of and working to the production schedule in accordance with the Production Services Agreement;
Work with Supervisors to develop and distribute creative “kick off” briefs for new artists, and department process packs for production crew to ensure all crew are aware of expectations for the creative and overall workflow;
Keep a thorough written record of any production delays caused by the Client, including late delivery of briefing materials, changes to briefing materials, delays in feedback turnaround and creative retakes called above agreed allowances. Identify which, if any, delays may warrant a Client Change Order and notify the Supervising Producer of any “high risk” ones;
Supervise and manage high level employees and contractors, ensuring they are working to quota and/or in accordance with their relevant job description and skill level, and conduct performance reviews as required with the HR Manager;
Establish and maintain a positive team working environment, promoting team building activities and a constructive, collaborative attitude toward problem solving;
Ensure all crew are inducted with the Non-Disclosure agreements and Code of Conduct & Security upon commencement of employment, and consistently uphold and maintain the core statements in the Code of Conduct, setting a clear example for crew throughout production;
Conduct and lead weekly production meetings with key production crew to discuss both successes and concerns of the Program/s, ensuring agenda points, minutes and action points are drawn up and distributed to attendees;
Prepare and deliver written weekly production reports to the Client and senior management;
Meet with senior management as required to review progress of the Program/s;
Attend overseas trips to visit Clients, overseas crew or vendors as

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