Production Co-ordinator

7 months ago

Mornington Peninsula, Australia DMG Fine Wine Full time

DMG Fine Wine, owners of Handpicked Wines, House of Arras, Spirits of China, Moutai, Kiss the Organic and FAB is a rapidly growing, purpose driven, innovative business with a vibrant culture and plenty of opportunities. We are a company that holds sustainable practices as paramount in regards to the award-winning premium wines and spirits in our portfolio.

An exciting opportunity exists for a Production Coordinator to join our team and support our Group Chief Winemaker and Production team with coordinating wine production, scheduling, general purchasing and bulk wine and dry goods logistics. This role will perform the administrative and record keeping duties associated with the Production function. This position manages Handpicked Wines local and international wine production with support from winemaking, marketing and finance teams.

Reporting to the Group Chief Winemaker responsibilities include:

- Work with Logistics to ensure international wine SKUs are freighted on completion and ensure SKU closure in a timely fashion so supply data accuracy is achieved
- Reconciling and inspecting dry goods and finished goods received at the external contract bottling sites and internal wineries
- Scheduling and booking freight movements for bulk wine and dry goods
- Production software data management - ensure accurate bottling and dry goods purchase data capture in SAGE
- Develop production schedules (supported by Winemakers) and assist with annual budgets and cash flow (supported by Finance)
- Forecast and plan annual dry good requirements and restock as required
- Create and update SOP’s for the production functions to ensure external contract bottlers fulfil packaging requirements at distribution warehouses
- Ensuring receivals and freight of dry goods and finished goods are in time with the weekly schedule for production runs
- Updating production bottling information (receivals, movements, etc.) and ensuring records align with the scheduled production runs
- Assist the winemaking site team managers to create and reconcile purchase orders for winemaking consumables, and winemaking assets
- Manage the bottling schedule and liaise with internal and external stakeholders to conduct scheduled bottlings
- Reconcile post bottling reports (including bottled stock and dry goods consumption)
- Resolve bottling issues, conduct post bottling review and address any shortfalls or issues post bottling
- Reconcile and ensure dry goods inventory management and records are aligned with internal records
- Maintain the relevant documents required for relevant organic bodies, Sustainable Wine Australia, and APCO. Develop reporting structure for relevant departments to submit information required for the APCO annual report.
- Assist Procurement Manager to provide production costings for review as required
- Manage dry goods purchasing process to ensure best price is achieved for the quality level required
- Manage dry goods and production related supplier selection process, relationship, and price negotiation and records

Ideally you:

- Are passionate about the wine industry
- Have experience in production and/or scheduling
- Enjoy working in a fast-paced environment and the challenges of having to meet deadlines and targets
- Are a team player who enjoys solving problems and is solution oriented
- Good organisational and negotiation skills, proven ability to plan ahead and prioritise workload
- Proficient in Microsoft Office programs and ERP systems
- Strong attention to detail
- Have strong verbal and written communication skills
- Understanding of process and experience in writing SOP’s
- Demonstrated ability to manage and work collaboratively with both internal and external stakeholders

Benefits include an attractive salary with wine and spirits perks including a wine allowance and discounts. Development opportunities are plentiful and the team at DMG Fine Wine is collaborative, supportive, innovative and enjoys celebrating wins. Supporting such a team through business growth is exceptionally rewarding. If you share these qualities, then we would love to hear from you.

**Salary**: From $65,000.00 per year

Schedule:

- Monday to Friday

Work Authorisation:

- Australia (required)

Work Location: In person

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