Personal Assistant to The Principal

2 weeks ago

Melbourne, Australia Education Full time

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 10/07/2023

Organisation: Education

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1350555

**Selection Criteria**:
**SC1** Demonstrated high level organisational and time management skills along with an ability to

work both confidentially and independently.

**SC2** Demonstrated ability to work as an effective member of a team providing support to the Principal.

**SC3** High level expertise with MS word, MS Excel, Outlook, and Publisher is essential.

Experience with database maintenance and Adobe Acrobat is an advantage.

**SC4** Demonstrated high level written and oral communication skills.

**Role**:
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
The responsibilities of this position will be:

- Ensure confidentiality of records is maintained.
- Be accountable for quality, accuracy and timeliness of tasks undertaken
- Provide high level administrative support to the Principal.
- Act as minute secretary for administrative meetings.
- Organise logistics and catering for visitors, administrative and College events.
- Maintain College Principal's diary, including planning and scheduling appointments and meetings for the Principal.
- Screening telephone calls and handling requests and enquiries as appropriate.
- Maintain computer and hard copy filing systems.
- Design and produce awards and programs using appropriate computer programs.
- Assist and undertake other duties as directed by the Principal.
- Attend School Council and Finance Committee meetings as minute taker.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values**:
**Other Information**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Location Profile**:
Thomastown Secondary College has a unique and proud history. Designed in 1971 on a mini-College model with a strong focus on engagement and student voice, we have retained our core values while responding to the changing needs of our community and that of the broader society. Central to our core values is the pursuit of Individual Excellence for each member of the College and this is embedded in our rich learning environment which values and supports diversity, excellence and teamwork. We foster a spirit of mutual respect and support, where every student is expected to strive to reach his or her potential. The College mission is to empower students to develop strong social, emotional and academic skills essential for all citizens in this global world and

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