Office Manager
2 weeks ago
Permanent fulltime office manager position
**Title**:Office Manager
**Location**: SOR
**Type**: Permanent Fulltime
**Role Overview**: As an Executive Assistant/Office Manager, you will play a crucial role in ensuring the smooth operation of our client's office. Your responsibilities will span various areas, including office management, reception, IT support, event coordination, policy maintenance, and financial tasks.
**Responsibilities**:
**Office Management**:
- Organise office activities, resources, and facilities.
- Handle courier coordination, office supplies, filing, and archiving office records.
- Maintain the contacts database.
- Liaise with the Property Manager and cleaners.
- Oversee maintenance tasks for the Maintenance Officer.
**Reception and First Point of Contact**:
- Welcome visitors and callers.
- Provide general support to the Production and Development Teams.
**Executive Assistant (EA) Duties for Managing Director**:
- Manage the MD’s day-to-day diary.
- Prepare for meetings and arrange domestic and international travel.
**IT Management**:
- Triage IT issues and collaborate with external IT consultants.
**Event Management**:
- Lead the organisation of internal social events and external premieres.
**Policy Management**:
- Maintain and update Health and Safety Policies and other company policies.
**Financial Tasks**:
- Reconcile credit card transactions and process production per diems and petty cash requests.
**Qualifications and Experience**:
- Proven experience in managing various aspects of office operations.
- Strong organisational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Proficiency in IT management and event coordination.
- Familiarity with financial tasks and policy maintenance.
At Hays, we value diversity and are passionate about placing people in a role where they can flourish and succeed. We actively encourage people form diverse backgrounds to apply
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