Aps 5 Executive Assistant

7 months ago


Melbourne City Centre, Australia HAYS Full time

A Federal Government Agency is searching for an experienced Executive Assistant

**Your new company**

A Federal Government Agency focusing on renewable energy and energy regulation. They work towards ensuring Australians can have access to affordable and reliable energy sources in today's market.

**Your new role**

This position is focused on providing exceptional support to the joint program directors. Day to-day key tasks and responsibilities will include:

- Scheduling meetings and appointments across multiple timezones
- Coordinating meeting logistics including the preparation of meeting papers and report documents (including editing and formatting)
- Conducting research, collecting and analysing data to prepare documents and briefing reports
- Coordinating travel and reconciliation of monthly expenses
- Providing secretarial support to all executive and board meetings
- Maintaining confidential records
- Extensive communication with a variety of external and internal stakeholders - supporting other senior executives if and where needed
- Carrying out projects for the Executive Team
- Personal Assistant duties as needed

**What you'll need to succeed**

This is a senior role, a premium employer and a challenging position. The organisation celebrates multidisciplinary teams and values the rich skills and experience brought by applicants from a range of sectors and professional backgrounds. To be the successful applicant, you will need to demonstrate:

- Significant experience working with senior management at EA level (minimum 3 years)
- Advanced skills in administration and computer literacy (Microsoft Office - Word, Excel, PowerPoint essential) and be 'tech-savvy'
- High level writing skills, including editing/proofreading and succinct minute taking
- Effective time management strategies and ability to prioritise a pressured workload
- Strong interpersonal skills - Have experience with discretion and executing judgement
- Proficient at organising and coordinating large meetings and events
- High level of resilience and ability to respond to changing demands/needs
- Corporate presentation with a confident and friendly personality
- Proactive and reliable with a solid, stable work history
- Flexible, forward-thinking, enthusiastic, confident with decision-making, and have excellent problem-solving skills.
- Great attention to detail, demonstrated team participation and a strong customer service focus with a high level of responsiveness is essential. The applicant will also have a desire to learn and become an integral part of an innovative team. Naturally, discretion and confidentiality are paramount in this role.
- If you are a high performer who is looking to soar in your next career move and can demonstrate your experience in all the above responsibilities, then we look forward to hearing from you.

**What you'll get in return**

Working for this organisation has a range of benefits including:

- Flexible working conditions - 3 days in the office and 2 at home after training
- Above market hourly rate of $47 per hour
- Extremely supportive team
- Work-life balance is encouraged by your peers and management
- Being part of an organisation that makes a massive difference in peoples' lives

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

2849781


  • Executive Assistant

    7 months ago


    Melbourne, Australia APS GROUP Full time

    Great Opportunity to work with leading Transport Company. - Flexible working hours, Part Time 5 days or Full Time 3 days per week. - Day Shift rate of $35.00 per hour. **About the Role** APS have partnered with a large and successful Australian Owned and Operated Transport Business in supporting them to bring on their next Executive Assistant. Reporting to...


  • Melbourne City Centre, Australia Australian Government Department of Defence Full time

    $76,611- $82,059 (plus Super) - Melbourne CBD - VIC **The Role** The APS 5 Assistant Service Delivery Manager role will: - Support Archives Digitisation Projects by managing the preparation and delivery of records of records to our digitsation providers. - Work with stakeholders to ensure projects run on schedule and the services delivered are to the...


  • Melbourne City Centre, Australia Australian Government Full time

    $83,706 - $89,659 + up to 15.4% Superannuation - Melbourne CBD - VIC **The Role** We have an employment opportunity for Budget and Procurement Officer to work within the Defence Aviation Safety Authority (DASA) Headquarters. This position sits within a team responsible to provide business and administration support to Defence Aviation Safety Authority...


  • Melbourne City Centre, Australia Australian Government Full time

    $83,706 - $89,659 + up to 15.4% Superannuation - Melbourne CBD - VIC **The Role** The APS 5 Data Management Officer provides a key role in the creation, implementation and management of new/existing SQL queries to extract a complex array of data from a number of relational databases in order to enable Defence personnel to monitor contractual...


  • Melbourne City Centre, Australia Australian Government Department of Defence Full time

    $78,143 - $83,700 (plus Super) - Melbourne CBD - VIC **The Role** - Do you thrive working in a challenging environment where you can utilise your strong problem solving skills and stakeholder management skills? - Do you value a diverse workforce that supports work life balance and offers flexible working arrangements? - Secure your next role with us at...


  • Melbourne City Centre, Australia Australian Government Department of Defence Full time

    $78,143 - $83,700 (plus Super) - Melbourne CBD - VIC **The Role** The APS 5 Data Management Officer provides a key role in the creation, implementation and management of new/existing sequel queries to extract a complex array of data from a number of relational databases in order to enable Defence personnel to monitor contractual performance. Duties include...


  • Melbourne, Australia Department of Veterans' Affairs Full time

    Salary Range: $79,764 - $85,074 + Attractive Superannuation VEA Compensation and Support (VCS) is a multi-disciplinary branch responsible for the management and assessment of compensation claims and the divisional focus on procedures, planning and delegate learning and development. Our clients are serving and former defence force members, veterans and...


  • Melbourne City Centre, Australia Australian Government Department of Defence Full time

    $76,611- $82,059 (plus Super) - Melbourne CBD - VIC **The Role** If you are a highly skilled, customer-focussed health administrator, interested in the challenges that come from managing a diverse workforce in a multi-disciplinary health centre, then this position as Simpson Health Centre Practice Manager, would suit you. Reporting to the Health Centre...


  • Melbourne, Australia Department of Veterans' Affairs Full time

    Salary Range: $76,696 - $81,802 + Attractive Superannuation The DVA Policy and Research Division develops policies and research initiatives, to support, maintain and enhance the wellbeing and self-sufficiency of veterans and their families, including in the domains of Income and Finance; Health; Social Support; Education and Skills; and Housing. The...


  • Melbourne, Australia HOBAN Recruitment Full time

    Our client, a Federal Agency, is looking for an APS 5 Level Internal Review to join their team. The APS 5 Level Internal Review is accountable under limited supervision to undertake moderately complex to complex work. Legislation, policies, procedures, standards, methodologies and precedents guide the position. It is a team membership position and where...


  • Melbourne, Australia APS Group Full time

    Use this Add to REGISTER to work with us in the Commercial Team Victoria! - Internal Customer Service & Call Centre roles available - Office Administration & Warehouse Administration roles available **About the Company**: APS Group is a leading provider of comprehensive transport and logistics solutions, serving a wide range of clients across various...


  • Melbourne, Australia APS Group Full time

    Use this Add to REGISTER to work with us in the Commercial Team Victoria! - Internal Customer Service & Call Centre roles available - Office Administration & Warehouse Administration roles available About the Company: APS Group is a leading provider of comprehensive transport and logistics solutions, serving a wide range of clients across various...

  • Executive Assistant

    7 months ago


    Melbourne, Australia Australian Government Full time

    APS Level 4 - Canberra ACT, Melbourne VIC, Brisbane QLD - $79,036 - $84,525 **About the Department of Education** We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. **The Role** Early Childhood and Youth Group (ECY) supports...


  • South Melbourne, Australia Australian Government Full time

    $83,706 - $89,659 + up to 15.4% Superannuation - South Melbourne - VIC **The Role** Land Command, Control, Communications & Computer Systems (LC4S) Branch is seeking highly motivated and skilled Engineering and Technical professional who is able to provide support in delivering business outcomes. The work of the Assurance and Data sub-function in Defence:...


  • Melbourne, Australia Australian Bureau of Meteorology Full time

    APS Level 5, Non-ongoing - $76,783 to $83,683 + 15.4% super - Canberra or Melbourne The Australian Climate Service is seeking a skilled Executive Assistant to support the Group Executive for the ACS. The role has a range of duties and activities to support the executive as well as assisting to ensure the ACS office is managed effectively. As Executive...

  • Executive Assistant

    7 months ago


    Melbourne, Australia Launch Recruitment Full time

    APS 5 opportunity - pay across the band - WFH flexibility available - Flexible start date Launch Recruitment has established relationships across federal government agencies. As such, we have been engaged to assist in the sourcing an experienced APS5 level Executive Assistant for one of the fastest growing departments in Canberra. This role will be...

  • Executive Assistant

    4 days ago


    Melbourne City Centre, Australia Empire Careers Full time

    Contact Name : Andi Caragounis Contact Phone : 0434 974 801 Location : Melbourne CBD Job Type : Permanent Job Salary : Negotiable **Executive Assistant** - Join a leading global consulting firm - Inclusive culture of learning and coaching and professional development - Melbourne location -fun and high performing environment *** **THE ROLE** A unique...

  • Aps Level 5

    3 months ago


    Melbourne, Australia Australian Government Full time

    APS Level 5 - $84,627- $91,520 - ACT - Canberra, NSW - Surry Hills/Parramatta, SA - Adelaide, VIC - Melbourne, WA - Perth, QLD - Brisbane The Fraud and Integrity Branch performs a vast range of functions, and we are looking for dynamic, motivated and high-performing people to join our Operational Policy, Assurance and Governance Section. The Operational...


  • Melbourne, Australia Department of Employment and Workplace Relations Full time

    APS Level 5 - Melbourne, VIC - $87,264 - $93,294 **About the Department of Employment and Workplace Relations** We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper. **The Role** The Victoria State Office...

  • Aps Level 5

    7 months ago


    Melbourne, Australia Australian Government Full time

    APS Level 5 - $84,627 - $91,520 - Fairbairn, ACT; Melbourne,VIC Are you interested in contributing to the TGA's regulation of medicine manufacturers? Then this may be the opportunity for you! The Manufacturing Quality Branch with the Therapeutic Goods Administration (TGA) are seeking several APS Level 5 - Inspection Coordination Officers. These ongoing...