Executive Assistan

We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact.

**About the team**:
Commercial is a large but close-knit group. We bring diversity of thought, backgrounds, and experience to every business unit at Coles Supermarkets, Liquor and Express. And we pride ourselves on the partnerships we build, new ideas we develop and how passionately we work on convenient, healthy solutions for our customers.

**About the role**:
Supporting the General Manager (GM) Fresh Production & Processing in a fast-paced environment. You will be a key point between the General Manager and a multitude of stakeholders, at present this will see you providing support across two sites. This role will require someone to be based in Sydney, ideally within the Mascot area.

In this role you will provide end to end administration support to General Manager and administration support to the General Managers direct reports and wider teams.

On a day-to-day basis you will assist with diary and travel management, preparation of and maintenance of documents/presentations, archiving/file management, expense reconciliation, problem solving and strong stakeholder engagement.

Other ways you can make an impact include:

- Represent the General Manager and team within the EA community across Coles
- Co-ordinate and support functional and enterprise events and activities (Conferences, Strategy Days)
- Anticipate and communicate with key stakeholders and arrange required documentation for key meetings/events
- Respond to suppliers and externals in an appropriate and timely manner and ensure accurate and timely processing of invoices
- Manage and complete P&C administrative tasks
- Act with complete confidentiality and integrity at all times

***:
**About you and your skills**:
We are looking for an experienced Executive Assistant with a demonstrated track record in supporting senior leaders. You’re a self-starter with initiative, strong problem-solving skills and strong stakeholder management skills.

You'll also need:

- a successful track record in an ASX listed (FMCG/Retail Operations) organisation
- Excellent verbal and written communication
- Ability to adapt, multitask and problem-solve
- Demonstrable experience handling confidential information
- Maturity, resilience, and the ability to work with mínimal direction at times
- Confidence to liaise with all levels of the organisation
- Production on reporting and presentations

LI-SK1

With us it’s not about the discounts (although you do get those), it’s about joining a team where your wellbeing and professional development is invested in and celebrating your contributions is the norm. And because everyone leads unique lives, we offer flexible work including work from home, additional leave and parental leave entitlements.

**Safer together**:
Job ID: 77664

Employment Type: Full time