Contract Coordinator

5 days ago

Brisbane, Australia Queensland Health Full time

The role is varied and will include the folowing responsibilities amongst others:

- Monitoring activities and processes, organising the day to day operations, work assignment and resource allocation of external contractors.
- Ensure all external contractors maintain statutory license requirements associated with their service provision.
- Ensure the effective planning and scheduling of corrective and preventative maintenance in consultation with the Maintenance Planner and Trade Coordinator.
- Manage resources including coordinating and managing the allocation of work with and for the BEMS team ensuring quality client service and timeframes are met.
- Ensure the accurate input of asset data, maintenance task specifications, repair details and their management within Queensland Health's Computerised Maintenance Management System (CMMS).
- Assign work order requests to internal and external resources for building related repairs.
- Liaise with staff from all levels of the facility, including contractors to ensure that work is undertaken with mínimal disruption to staff and clients.
- Monitor, review and deliver the campus Contractor Induction Program.
- Prioritise maintenance schedules and programs to achieve compliance with FSS Service Plans in conjunction with Maintenance Planner and Trade Coordinator.
- Monitor progress of staff and contractor performance to assist the Trade Coordinator with resource management.
- Ensure that maintenance operations and outcomes comply with relevant Acts, Legislation, Regulations, By-laws, Australian Standards and Queensland Health Asset Management policies.

To be successful in this position you should be able to demonstrate the following key competencies:

- Broad knowledge of Statutory Acts, Legislation, Regulations and Standards applicable to the facilities management environment within Queensland.
- Demonstrated track record of successful contractor coordination, asset management and use in maintenance systems used to support service delivery in this field.
- Experience in contractor coordination relating to minor capital works projects.
- Understanding Workplace Health and Safety requirements.Well-developed analytical skills that enable identification and resolution of issues including opportunities for improvement.
- High level organisational skills.A dynamic and driven individual who can demonstrate strong negotiation skills and the ability to build and develop stakeholder relationships.
- Experience in the areas of planning, resource management, contract management, budget management, and project management.Proven abilities in delivering responsive, quality support services that meet client and business requirements.
- Demonstrated high level of communication and interpersonal skills, including the ability to provide advice to a diverse range of staff and contractors.

Qualifications, registrations and other requirements
- Whilst not mandatory, a relevant qualification in the following areas would be well regarded:

- facilities management
- operational management
- trade qualification (electrical, fitter, plumbing, mechanical/refrigeration mechanic)
- tickets in forklift, confined spaces, working at heights or similar
- Building Management System (BMS) experience is essential
- Undertake duties as part of the team of emergency response officers.
- Participate in an after-hours 'on call' roster (at the discretion of the Campus Maintenance Manager).
- Possession of a current Queensland 'C' class drivers' license is highly desirable.
- Please detail any visa conditions you may have if you are not a permanent resident of Australia.
- We understand that some people may require adjustments to the workplace or the way the work is performed. All applicants are encouraged to advise the panel of any support or reasonable adjustments (i.e. building access, wheelchair access, interpreting services etc.) that may be required.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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