Event Manager Melbourne

2 weeks ago

Tullamarine, Australia Three Blue Ducks Full time

Job Overview

We are looking for an enthusiastic Event Manager to join our Three Blue Ducks Team in our Melbourne Venue

**ABOUT US**:
An exciting opportunity has become available for an Events Manager to join our team in a full time capacity. Reporting to the Senior Events Manager, the role will be responsible for development, implementation and execution of all events and event related activities. Central to the role is developing Three Blue Duck’s events strategy including working with the Senior Event Manager in delivering annual event revenue targets and managing event budgets, as well as developing opportunities to proactively promote and build 3BD’s reputation.

Located in Tullamarine, as part of world-class surfing destination URBNSURF, this new restaurant is led by chefs, Andy Allen, Mark LaBrooy and Darren Robertson, with a menu that features the best of Victoria’s farms, wineries, craft breweries and artisan producers. You also get to enjoy the perks of being located next to perfect waves - either soaking up the atmosphere or grabbing your board and diving in

The Ducks do what we can to implement ethical and sustainable business practices on all levels. We work with honest, local suppliers we like who have the best quality produce.

**ABOUT THE ROLE**:
Reporting to the Senior Events Manager, the Event Manager is responsible for end-to-end venue event planning including:

- Initial enquiries, quoting, sales and invoicing
- Maintaining up-to-date events software, following up with enquiries, monitoring calendars
- Planning in conjunction with the internal team and client to ensure event objectives are achieved
- Preparation of event run sheets, floor plans and event day collateral
- Coordinate and manage event staff, brand ambassadors and suppliers with on the day, head up briefings.
- Manage and coordinate all in house and offsite events with set up, event running and pack down.
- Supporting the Melbourne Management team with shift support during the event off-seasons.
- Working with URBNSURF to create collaborative events between 3BD and URBNSURF event spaces
- Conduct venue site inspections and face-to-face meetings.
- Plan and execute the details of the event from start to finish, ensuring adequate resources are allocated.
- Generate leads through proactive outreach and networking in the events industry and local community.

**ESSENTIAL CRITERIA**:

- Have a higher education qualification in events (preferable)
- Have at least 3 years’ demonstrated experience in a similar role
- Have demonstrated experience within restaurants or hospitality/ venue management.
- Significant successful track record in planning and executing large and small scale events including peer to peer
- Have intermediate or advanced experience in Microsoft office, website management and reservations systems, experience with iVvy or other event management software is an advantage
- Ability to strongly represent Three Blue Ducks’ externally, acting as a credible advocate for the organisation
- Hold strong administration skills, superior accuracy and attention to detail.
- Collaborative approach, team player and have the ability to work independently.
- Have the ability to focus on multiple tasks and deadlines, and effectively prioritise and manage them
- Hold a strong focus on customer service with the ability to work in a fast-paced environment with a clear anticipation of guests needs
- Exceptional communication, negotiation and influencing skills with the ability to sensitively respond to a diverse range of stakeholders
- Ability to take a practical, pragmatic and "hands on" approach
- Be passionate about working with an Australian brand that promotes local, Australian and sustainable produce.
- Have the ability to work within weddings, events, corporate functions, URBNSURF park catering, off -site events, festivals and markets.
- Drivers Licence

**KEY COMPETENCIES**:

- Have a positive attitude with a can-do approach to tasks.
- Have exceptional presentation and personal grooming.
- Show initiative, be results driven and have a drive to succeed.
- Truly enjoy hosting guests and presenting a memorable event experience for others
- Strong organisational skills with the ability to manage time, set priorities, manage workload under pressure and work to deadlines
- Self-motivated, results-oriented, enthusiastic and professional approach to work
- Excellent relationship management skills, and strategic and operational planning abilities

**PERKS & BENEFITS**:

- Flexibility and variety with hours
- Supportive team culture for a solid work-life balance
- Training and development within the industry
- we value our relationships with local farmers and winemakers. We often organise excursions for our staff to learn more about the people who supply us with our produce.

Three Blue Ducks is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from people of Aboriginal an

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