Business Manager

4 weeks ago

Geelong, Australia Schools (Government) Full time

Location: Geelong

Job type: Full time / From 29/01/2024 - 27/01/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Executive Management

Reference: 1364377

**Selection Criteria**:
**SC1** Demonstrated capacity to lead an office team, including capacity for directing the work of others.

**SC2** Demonstrated knowledge and experience in respect to human resource and financial management records systems.

**SC3** Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

**SC4** High level organizational skills, including the capacity to prioritise work flows.

**SC5** High level written and verbal communication skills.

**Role**:
Ad hoc attendance during school holiday periods may be required in this role.

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

**Responsibilities**:
As a member of the leadership team within a school responsible for the management of the following:

- Management of recruitment policy and procedures.
- Management of the development and implementation of human resource planning, strategies and guidelines.
- Provision of expert and authoritative advice regarding workforce planning for all school operations and services.
- Management of the school/s budget and financial performance.

**Finance**
- Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
- Prepare funding submissions for the leadership team and school council.
- Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
- Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
- Administer government grants and other school income.
- Manage fund raising activities.

**General Administration**
- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage the processing of student admissions, registrations, enrolments and transfers.
- Oversee administration team providing administrative support for school events, functions and projects.

**Human Resources**
- Manage recruitment procedures.
- Provide authoritative advice to the leadership team on support structures and work practices.
- Manage procedures relating to employee relations issues.
- Assist in the development of human resource planning.

**Manage School Resources**
- Coordinate the use and maintenance of school buildings and equipment by liaising with the School Facility Operator - Downer and Project Co (State) as per the public private partnership arrangement.
- Liaise and negotiate with service providers in respect to the cost and quality of services.
- Supervise the delivery of any contracted services.
- Manage the development and collection of resource material at the school.

**Support School Council**
- Draft reports and make recommendations on operational and financial issues.
- Attend school council meetings as minute taker

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at:
Child Safe Standards: Policy | education.vic.gov.au

**DE Values**:
The Department’s employees commit to upholding DE’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership

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