Receptionist

7 days ago

Melbourne, Australia Hudson Australia Full time

We are looking for talent to maintain a high standard of administrative and receoption tasks.

**RECEPTIONIST
**Purpose of role**

The Receptionist is responsible for providing reception services:
**Typical Duties & Responsibilities**

The Receptionist will be responsible for the following, but not limited to:

- Provide reception services, including answering incoming calls in a courteous, professional and expedient manner;
- Interpret callers' requirements, redirect calls to the appropriate area and respond to straight forward inquiries;
- Greet guests and visitors;
- Advise receiving staff of visitor arrivals and issue temporary security passes;
- Ensure visitors comply with established security protocols, if applicable;
- Process incoming and outgoing mail; and
- Any other duties incidental to the above.

**Experience/**

**Knowledge/ Skills**
- Proven experience with Microsoft Office suite;
- Ability to work within established routines and guidelines;
- Carries out their assigned duties under general direction;
- The ability to communicate, written and verbally, clearly and effectively with all levels of internal staff and external clients; and
- May be required to check the work or provide guidance to other employees at a lower level or provide assistance to less experienced employees at the same level

**Qualifications**

You can work as an entry level Receptionist (General) without formal qualifications, however, a Vocational Education and Training (VET) course in administration, secretarial or clerical studies may be useful

The role:

- Onsite role working 38 hours per week - 8.30am till 5pm
- Commencing immediately
- Working alongside the Facilities management team, opportunity to develop new skills and progress
- New office building filled with first class fittings
- Discounts and offers as a flexhiver
- Easy to fill timesheet and on-time weekly payment

Duties & Responsibilities:
The Receptionist is here to represent and help organise the office and maintain the security by logging all visitors or supporting HR for new starters as required.

As part of the facilities management team you will play a top role in representing the organisation and maintaining a high-level of administration and reliability. You will be responsible for the following, but not limited to:

- Greet all visitors and manage office supplies & services (equipment & furniture; maintenance companies, and deliveries)
- Manage diaries, meeting rooms and visits
- Coordinate event (internally and externally)
- Perform ad-hoc administration duties; presentations and support the team when required
- Assist the HR team with recruitment, onboarding, and termination processes

Job requirements:

- Previous experience min. 12 months in Administration or as a Personal Assistant
- Experience in a high paced environment - events or hospitality experience highly regarded
- Excellent presentation
- High level of competency with different systems and database
- The ability to communicate, written and verbally, clearly, and effectively with all levels of internal staff and external clients
- Valid working rights and willing to undertake a police check.

We look forward to hearing from you.

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