Secretary

Ability to communicate in mandarin is essential to this role
- Experience in real estate, property or professional services environments
- Contact Ross Stephens on 0447346883 for a confidential discussion

**Client**
Financial Services provider to the real estate industry based west of Sydney CBD, offering exceptional career opportunity for experienced Personal Assistant / Secretary to join the business as a support to the General Manager.

**Responsibilities**:

- Provide administrative support to executives or management team members, including scheduling appointments, managing calendars, and organizing meetings.
- Prepare and distribute memos, letters, reports, and other documents.
- Maintain office filing systems, both electronic and physical, ensuring documents are organized and easily accessible.
- Order office supplies and equipment, and maintain inventory levels.
- Coordinate office maintenance and repairs as needed.
- Arrange travel accommodations and itineraries for executives or staff, including flights, accommodations, and transportation.
- Prepare travel expense reports and reconcile expenses upon return.
- Coordinate and schedule meetings, conferences, and appointments
- Prepare meeting agendas, take minutes, and distribute meeting materials as required.
- Greet and assist visitors, clients, and stakeholders in a professional and courteous manner.
- Serve as a point of contact for external parties, handling inquiries and providing information as needed.
- Proofread documents for accuracy and consistency, and ensure adherence to company standards and formatting guidelines.
- Maintain strict confidentiality of sensitive information and documents.
- Handle confidential and proprietary information with discretion and integrity.
- Facilitate communication between executives, staff members, clients, and external contacts.
- Relay messages and instructions accurately and promptly.

**Job Requirements**:

- 5+ years experience in an administrative or secretarial role
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
- Strong written and verbal communication skills, with the ability to communicate effectively with individuals at all levels of the organization.
- High level of attention to detail and accuracy in completing tasks and handling documentation.
- Professional demeanour and interpersonal skills, with the ability to interact with a diverse range of people in a courteous and friendly manner.
- Ability to adapt to changing priorities and work in a fast-paced environment.
- Commitment to maintaining confidentiality and discretion in handling sensitive information and documents
- Ability to work effectively both independently and as part of a team, collaborating with colleagues to achieve common goals.
- Possess Australian PR permanent residency.
- Proficient in both English and Mandarin.