Assistant Business Manager

2 weeks ago

Geelong, Australia Education and Training Full time

Location: Geelong

Job type: Full time / From 27/01/2023

Organisation: Education and Training

**Salary**: Salary not specified

Occupation: Education and Training

Reference: 1313919

**Selection Criteria**:
**SC1** Demonstrated capacity to coordinate and manage the efficient and effective delivery of specific school operations and administrative services.

**SC2** Demonstrated capacity to work collaboratively with the entire school community, and to develop procedures and guidelines relating to the area.

**SC3 **Demonstrated high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5 **Demonstrated behaviours and attitudes consistent with Department values, and a commitment to professional learning and growth.

**Role**:
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employees position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
The Assistant Business Manager will work within the school's administration team and general administration duties will also be required in this role.

The main areas of responsibility will be the management of Human Resource and Finance functions.

**HUMAN RESOURCE**
- Research, plan and prepare development programs for support staff.
- Manage recruitment procedures.
- Manage procedures relating to employee relations issues.
- Assist in the development of human resource planning.
- Assist the principal in administration of the schools recruitment procedures.
- Provide basic information to staff on relevant awards and conditions.
- Administer school payroll and maintain staff records.
- Oversee and coordinate effective staff onboarding processes.

**FINANCE**
- Manage the accounts payable function.
- Provide advice to staff on spending against budget and preparation of purchase orders.
- Manage fund raising activities.
- Maintain the schools financial records.
- Prepare financial documentation and data for budget preparation.
- Reconcile school spending against the school's budget.
- Ensure all relevant financial reports are checked and any discrepancy is investigated and reported to senior management.
- Attend sub-committees, when required, and prepare financial reports.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values**:
**Other Information**:

- Responses to key selection criteria should be limited to no more than two pages per criteria.
- A virtual school tour can be accessed on the school website. Further information about the role is available by contacting the Principal.

**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions an

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