Regional Administration Support

2 months ago

Eastern Creek, Australia Team Global Express Full time

**About Team Global Express**:
**Why TGE**:
We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.

**What we offer**:

- Competitive salary above industry standards
- Upskilling, training, mentoring and more to support your career development journey
- Fun and practical employee perks and discounts
- Flexible work, including work from home
- Inclusive parental leave policy that supports all parents & carers
- Peer recognition awards acknowledge when you go above and beyond.

**JOB DESCRIPTION**:
**About the role**

To provide all the administration functions required for the efficient operation of vehicle maintenance administration. This role requires good communication skills with Managers, Supervisors, Equipment Operators and Workshop Staff.

**What you’ll do**
- Answering the telephone, handling enquiries and relaying messages.
- Maintain training & licensing register for area.
- Word processing.
- Ensure all records are kept and well documented.
- Be available for reasonable overtime.
- Processing of time and attendance records for submission to payroll in a timely manner.
- Reconciliation of Payroll to Work Order labor hours.
- Ensure all major expenditure is approved before purchase.
- Raising purchase requisitions for Inventory and receipting into systems (Unibis System).
- To maintain quality and urgency in the work performed.
- Work at different locations as required.
- General clerical duties and assistance as required.
- Misc. functions as requested by the Central Administration Supervisor and or hierarchy above.
- Reporting of hazards in the workplace, and within defined levels of authority, addressing these hazards in an appropriate manner.
- Actively participate in the occupational health and safety program by:

- Follow Work Instructions, Procedures and Codes of Practice for the safety of all employees and to minimise risks in the workplace Participating in the safety improvement program.
- Participating in OHS improvement initiatives.
- Undertaking training to improve competency.
- Reporting and Investigating Accident / Incident and Near Hit incidents as they occur.
- Be responsible for the safety, cleanliness, and presentation of the work area.
- Wearing and promoting the wearing of appropriate Personal Protective Equipment (PPE).
- Working within Environmentally friendly work practices.
- General purchasing requirements to support workshops, e.g., Stationary, Uniforms etc.

**What you’ll bring**

**To succeed in this role, it is expected that you will have**:
**Knowledge/Experience**
- 5+ years’ experience in administration roles.
- Experience in similar industry and or similar functions.

**Technical/Professional Skills required**:

- Analytical skills.
- Competent in Microsoft office suite.
- Understanding the components of costs, and cost containment.
- Good numeracy and literacy.
- To maintain a customer focus through the operation.
- Maintain regular communication with superiors and the workforce.
- Able to work effectively without direct supervision.
- Computer skills and data entry experience using Microsoft products.
- Honesty and integrity.
- The ability to see the inter-relationship of duties and responsibilities.

**Essential Personal Attributes**
- Strategic thinking.
- Accountability.
- Outcome focused.
- Resilience.
- Collaborative.
- Fact based decision-maker.
- An open, transparent approach.
- Creative and innovative.
- Passionate about improving Team Global Express culture and results.
- Willing to personally lead, support, coach, train and do.

**Qualifications Required**
- Secondary: High School Certificate.
- Tertiary: Courses in typing, computers, store handling and general administrative functions

would be essential.
- Microsoft Office - Excel, Word, Outlook.

**An inclusive workplace, works for everyone**:
We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us. As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities, neurodiverse individuals and Aboriginal and Torres Strait Islander Peoples to apply. Team Global Express acknowledges the Aboriginal and Torres Strait Islander peoples as First Peoples of Australia and the Māori, as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.

**Our recruitment process**:
**Other things to note**:

- When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the recruitment process.
- TGE is listed as one of LinkedIn’s Top Companies of 2023 in Australia

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