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Executive Assistant

5 months ago

Sydney, Australia TAL Full time

Company Description

Welcome to This Australian Life.

From the millions of Australians we protect, to those that make it happen every day at TAL, people really are what we’re all about. We want to grow with you. Achieve with you. And support you to do your best work. That's why we're focused on developing leadership, promoting diversity, rewarding excellence and retaining great talent.

We're always looking for people who want to go further with us. People who do what’s right, aim high, and work smart. Why not see where we can go?

**Job Description**:
This role is accountable for providing executive support to General Managers of the Technology & Innovation Leadership team and when required, assistance for their teams.

Please note that Team Assistants are also welcome to apply.

The role will vary day-to-day but your key responsibilities will include:

- Manage diaries, including scheduling meetings, prioritising conflicting needs and ensuring time is appropriately available for critical meetings and issues.
- Work closely with the direct reports of the GM’s
- Ensure the GM’s have relevant and appropriate documentation in advance of meetings and events.
- Review and edit reports, presentations etc. as required.
- Develop content for communications either internally or externally
- Prepare agenda and actions for Leadership Team Meetings
- Ensure requests/action items for the GMs are proactively followed up and resolved in a timely manner.
- Plan and organise team meetings, events and communications.
- Arrange domestic and international travel plans and itineraries.
- Manage ad hoc requests and/or projects
- Process monthly credit card expense claims.
- Reporting and expense management.
- Pro-actively establish and maintain strong working relationships with the Executive Team and Executive Assistants

**Qualifications**:

- At least 3 years of experience operating at the Executive Assistant level
- Strong organisational skills demonstrated by the ability to work autonomously, effectively prioritise and perform multiple tasks seamlessly, and with excellent attention to detail

Excellent interpersonal, stakeholder management and communication skills, including the ability to communicate with the highest levels of tact and diplomacy
- Proven ability to handle confidential information with discretion and to demonstrate the highest levels of professionalism at all times
- Able to effectively work across all levels of the organisation and to work closely and effectively Executive Assistants
- Excellent writing skills
- Demonstrates a high degree of initiative
- Advanced level of skill using Microsoft Office (Word, PowerPoint, Excel and Outlook)

Additional Information

To provide you with the best experience, we can accommodate you at any stage of the recruitment process. Simply inform our Recruitment team at any time.

TAL is recognised by the Workplace Gender Equality Agency as an Employer of Choice. We are proud to be a member of Diversity Council Australia and the Australian Network on Disability. For information on our reconciliation journey, take a look at our Innovate Reconciliation Action Plan.

We acknowledge the Traditional Custodians of the Land in which our Head Office is based, the land of the Gadigal people of the Eora Nation, and recognise their deep connections to the land, sea, and culture.
We extend this acknowledgment to the many Traditional Lands that we operate across and pay our respects to Elders past, present, and emerging.

Everyone at TAL has a responsibility to do the right thing and is accountable for the way they conduct themselves. Our expectations are that you follow the principles set out in our Code of Conduct when you come to work every day. Risk management is everyone’s responsibility.