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Records Coordinator

4 months ago

Sydney, Australia NSW Government Full time

**Role Title: Records Coordinator**
- Employment type: Full-time, Ongoing
- 35 hour working week, in a hybrid working environment
- Conveniently located in Sydney CBD, close to public transport

**About this role**

Records Coordinator manages the HPCA’s records management program including policies, standards and procedures and using Content Manager records management system (TRIM) to support effective business operations and ensure compliance with legislative requirements, policies and professional standards.

**Crown Clerk 7/8, salary from $106,025 - $ 117,363 plus super and leave loading**

For more information, read the full Role Description.

**What you'll be doing**
- Develop, manage and maintain an efficient and effective records management program for the HPCA and Councils, covering both paper and electronic formats.
- Manage the systems administration role for the TRIM electronic document management system, including working with IT to maintain and upgrade TRIM as necessary to optimise ease of use, productivity and compliance with standards to ensure good recordkeeping and business processes across the organisation.
- Analyse and interpret relevant legislation, policies, guidelines and standards and provide advice to management and staff on compliance obligations, business practices and procedures.
- Develop, maintain and update relevant policies, standards, procedures, operational manuals, disposal schedules, thesauri and classification schemes.
- Develop, coordinate and deliver (or source) appropriate staff training and awareness programs.
- Manage regular audits of the system and files and administer the long term storage, preservation and disposal of records to minimise on-site storage requirements, enable efficient retrieval of files and comply with statutory requirements.
- Undertake specialised records management projects and deliver to quality standards on time and within budget.
- Manage and monitor the exchange and movement of documents and files between the Australian Health Practitioner Regulation Agency and the Councils, as required.

**About you**

We are seeking motivated and committed individuals who have the following qualities:

- Experience in records management and high level knowledge and experience of the State Records Act 1998 and associated policies, principles, standards, processes and trends, including digital archiving.
- Relevant tertiary qualifications and/or experience.

**How to apply**

All applicants must review the role description and submit a copy of your resume and a statement in responses two targeted questions below. Your response to the two questions should be contained to one page.

**Target Questions**:
1. Outline why you are you interested in this role, and how would your skills and experience enable you to excel in this position?
2. Looking forward into the near future, outline how you would catalogue offsite record (Document) storage efficiently to allow for easy retrieval

**Closing Date: 28 April 2024**

**Working at Health Professional Councils Authority**

The Health Professional Councils Authority (HPCA) is an executive agency of the NSW Ministry of Health. We play an important role in protecting the health and safety of the public by supporting the 15 NSW Health Professional Councils in managing complaints about NSW health practitioners.

The position is based at the HPCA Pitt Street offices, located only a short walking distance from Central Station and Belmore Park. There are a number of facilities located within the building, including a food court, a rooftop garden, yoga and Pilates sessions, end of trip amenities, including bike storage. The HPCA upholds NSW Health CORE values of Collaboration, Openness, Respect and Empowerment.

**Benefits**
- hybrid working arrangements, up to 2 days from home
- flex leave on top of annual leave
- great learning and development opportunities including LinkedIn learning
- employee support services
- fitness passport

**Our commitment to Diversity and Inclusion**

At the HPCA we are committed to creating a diverse, inclusive and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.

**Additional information**

This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
Please note the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role

Considering the significant risks posed by COVID-19, the Ministry of Health expects all workers to be fully v