Project Administrator

3 weeks ago

Colac, Australia Bulla Dairy Foods Full time

Bulla Dairy Foods is 100% Australian-owned and operated and has been proudly making dairy products in country Australia for six generations. We are one of Australia's oldest family-owned dairy companies and believe in our brand, our people and take pride in crafting dairy products for the world.

We currently have an exciting opportunity for a Project Administrator to join our Engineering Project Team on a 12-30 month contract depending on project timelines. Reporting to the Project Manager, the Project Administrator will be essential to support the Project Manager and Engineering Lead by providing administrative and financial support for the Greenfield project.

**Your responsibilities will include**:

- Providing administrative support to the Project
- Contract/RFP admin/filing
- Project Documentation Admin (eg Teams etc)
- Minutes/Actions across SteerCo, PCG and Capital Works Group and Ops Integration Team
- Maintain the Scope Change Registers and IFR register
- Maintain the Risk Register
- Presentations/Comms including SteerCo monthly reporting presentation deck
- Coordinate project update comms within Bulla to various stakeholders
- Booking/managing meetings
- Assisting during the contract final commercial negotiation documentation/minutes
- Assist the project engineering team with cost management/reporting
- Coordinate the capitalisation of projects including identifying all asset information required for finance
- Assist with identifying assets for disposals, and completion of Asset Disposals Form
- Create capital purchase orders
- Goods receipt capital purchase orders
- Generate monthly project capex cashflow forecast report (estimates) for Finance
- Provide reports & liaise with Finance when required on capital project updates and spend

**You will have**:

- Excellent time management skills and a strong ability to meet deadlines
- Excellent organization skills
- Excellent customer service & teamwork skills
- Strong written & verbal communication skills (including project & report writing)
- Ability in problem identification & resolution skills
- High-level ability to maintain & respect confidentiality
- Experience with finance systems
- Experience in Project Admin / Management
- Experience with Project/Capital Cost Reporting/Tracking
- Knowledge and/or experience in Asset Management (optional)
- Finance certificate, diploma or equivalent (optional)
- Project management certificate, diploma or equivalent (optional)
- Current Australian driver's license and roadworthy vehicle

**What we can offer you**:

- A hybrid working model as standard, encompassing both flexible work from home arrangements and access to our Melbourne and regional sites
- A great cultural environment in a proud, Australian family-owned business
- A variety of benefits including a corporate clothing allowance, delicious take-home product and free on-site parking at all our sites

This is a rare and exciting opportunity within a reputable family business. With great opportunities for personal growth and development, you'll contribute to the success of this iconic household brand with a long history and bright future.

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