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Fleet Officer

4 months ago

Box Hill, Australia Eastern Health Full time

Perm Full Time | Monthly ADO

Box Hill with Work From Home Arrangements

Work with a dynamic innovative team

Eastern Health

Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services, including maternity, palliative care, mental health, drug and alcohol, residential care, community health and state-wide specialist services to people and communities that are diverse in culture, age, socio-economic status, population and healthcare needs.

About the role

Support Eastern Health Fleet’s strategic direction and initiatives;
Manage and support the current use of vehicles while focusing on their effective and efficient utilisation;
Monitor and Report on fleet telematics, performance indicators, standards and benchmarks and prepare regular financial and statistical reports for the Executive;
Manage and maintain paper and computerised fleet management records including vehicle utilisation history, system documentation, accident and insurance reports, correspondence and all other project matters;
Manage and maintain the register of fleet users and support in users training and to resolve all their queries including statutory requirements if any in a timely manner;
Under the direction of both the Director Asset Management and Vehicle Fleet Manager implement work methods, emergency/accident breakdown procedures, fuel administration and guidelines to improve the efficiency of the fleet’s utilisation;
Support in the invoice process for Fleet in accordance with established procedures and guidelines;
Assist in the development of Eastern Health’s Asset Management Accountability Framework (including providing input into the Fleet’s Asset Management Plan);
Co-ordinate, in conjunction with department, scheduled maintenance, routine repairs and accident repairs for pool vehicles;
Ensure all damage is reported to the Insurer, all paperwork completed and vehicles returned in roadworthy condition;
Support department heads with vehicle selection with VicFleet leases;
Support the timely disposal of owned and leased vehicles and their replacements with VicFleet;
Provide reporting on Greenhouse emissions to the Environmental Sustainability Committee and for the annual sustainability report;
Support and manage the review of internal and external courier usage within Eastern Health;
To undertake any other ad-hoc duties/responsibilities relating to fleet asset management as requested by both the Director of Asset Management and Vehicle Fleet Manager.

About you

**To be successful in this role you will possess**:
Essential

Knowledge of operations of a large vehicle fleet including working with motor vehicle dealerships and repairers;
Demonstrate the ability to use computerised fleet management systems or equivalent;
Ability to prepare reports, correspondence and financial and statistical information;
Ability to prioritise and manage multiple tasks, utilising time management skills, with an ability to work to a deadline;
Good interpersonal and telephone skills;
Effective communication skills, both written and oral;
Demonstrate customer service focus;
Desirable

Relevant Diploma / Bachelor degree or higher

Proficient Microsoft Power App and Power BI

Please refer to the attached position description for further details of the role.

Vaccination against infectious disease is a mandatory requirement of this role. An offer of employment is conditional on you providing evidence that you are currently vaccinated against COVID-19 with booster & Influenza, prior to commencing employment.

What we offer

Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here

Diverse and engaging career opportunities

Friendly & supportive team

Flexible working hours

Salary packaging options

Career progression in our teaching hospitals

Next Steps

**Please note**:
Eastern Health is a child safe organisation, committed to promoting the wellbeing and cultural safety of Aboriginal children, children with disabilities and all children in their diversity.

Eastern Health is committed to creating a diverse and inclusive environment that welcomes and values all people. We recognise that diversity is essential in ensuring Eastern Health provides the best service to its consumers.

For additional resources for Aboriginal and Torres Strait Islander applicants click here: Aboriginal Health | Eastern Health

**Values in Action**: Respect for all | Safe always | Partnering in care | Learning and improving every day

Contact Person
Chee Woo

Contact Number
(04) 1910 9478

Closing Date
16/05/2024