Administration Officer

2 weeks ago

Canberra, Australia Page Personnel Full time

An attractive salary of $83,095 - $85,649 plus Superannuation

**About Our Client**:
Our mission is to promote international dialogue, regional integration, sustainable development, good governance and democratic processes, social market economy and exchange of knowledge. Freedom, justice and solidarity are the guiding principles of our work.

A pillar of our political work in the region is political dialogue, research and consultancy. We cooperate with governmental institutions, political parties, civil society organisations and think tanks, building strong partnerships along the way. In particular, we seek to intensify political dialogue in the areas of foreign and security policy, economic and social policy, energy and climate at the national and international level.
- Supporting the Accounting and Financial Administration in_
- Preparing tender award records and framework agreements and following procurement procedures in adherence to German Funding regulations;
- Administering cash transactions, preparing supporting documents, making cash payments, entering and reconciling monthly into the Foundation's web-based administration and financial accounting system (PASTIS) following accounts and process manuals of the German system (while observing the four-eyes principle);
- Making payments and assisting other financial tasks in the absence of the Financial Manager
- Liaising with Headquarters in Germany regarding financial and administrative procedures;
- Assisting the Director of Australia, Project-Partners and Programme Coordinators in the financial planning and monitoring the cost effectiveness of activities and preparing supporting documents in accordance with funding rules and regulations;
- Responding to internal audit questions related to programmes and other financial transactions
- Ensuring due diligence in carrying out financial tasks by adhering to both Australian standards and German funding regulations
- Supporting the Office and Event Management in_
- support administrative matters regarding the planning, coordination,budgeting, implementation and follow-up of national and international seminars and delegation's visits related to the work in Australia,New Zealand, the South-Pacific, Germany and other parts of Europe;
- Assisting in travel arrangements, liaising with the preferred travel agent and ensuring travel support to the delegation and the director
- General office administration duties (e.g. database-management, visitor lists) and coordination of office services and ordering of stationery / supplies
- File and maintain document records and systems

**The Successful Applicant**:

- A tertiary qualification in business administration and/or proven professional experience in a similar administration role is preferred
- Full professional work proficiency in German and English (verbal and written)
- Strong interpersonal skills, including liaising with various stakeholders and partners of the foundation
- Be able to adapt to new systems efficiently. Previous experience in accounting and/or ERP system and Microsoft Excel is highly regarded
- Excellent efficiency in handling any accounting issues quickly with mínimal interference
- Excellent organisation skills and attention to details for maintaining clear,accurate and meticulous financial records of the company
- highly developed project and time management skills, with the ability to set priorities, and plan and organise complex tasks with limited supervision
- strong IT skills including proficiency in Microsoft Office programs
- Ability to work as a member of a small team in a cooperative and collegiate manner

**What's on Offer**:

- the opportunity to work in a dynamic, international environment;
- to be part of a dedicated and highly motivated small international team;
- professional development opportunities; and
- a commensurate and competitive remuneration package.

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