Manager - Facilities

**Date Posted**:

- March 5, 2024
**Are you an experienced **facilities manager** looking for a new challenge? Do you **enjoy diversity** in your work and **building strong relationships **with stakeholders (internally & externally)? Do you thrive in an environment whereby **no day is the same**?

If you are, then this exciting leadership role might just be for you.

We are seeking a **friendly, adaptable** and** outcomes driven **leader to head up our facilities management function, support change and transition and to help us **“GSD”**. We welcome new energy, new ideas and new ways of working to this role within our community health organisation.

This role is a **full-time** **permanent **position and will be based across our **Lilydale **and **Belgrave** sites, however we can offer some flexibility with hours and location, and we support hybrid work practices.

Our values of being **Friendly**, **Client Centred** and **Local** are who we are and what we’re about

**Make a REAL difference** and join our Inspiro team today**.**

**About the role**:
The Manager - Facilities provides strategic leadership and operational management of all Inspiro sites, buildings and infrastructure assets, plant, and equipment to ensure that program and service activities are appropriately supported by maintaining a compliant, fit for purpose and safe environment.

As the Manager - Facilities you will ensure occupants are getting the most from their built environment and keep the sites in the best possible working order to help generate revenue and execute on Inspiro’s vision for the Community.

**Position Responsibilities**:
**In the role you will**:

- Develop an annual facilities budget in consultation with the Finance team & GM Engagement & Development and implement an annual Facilities Plan in line with the Inspiro Strategic Plan, reflecting strategic and operational priorities.
- Work collaboratively to plan, cost and develop a capital works plan, preparing proposals for capital expenditure and minor works using cost-benefit analysis (ensuring alignment with the agreed budget).
- Liaise with contractors and architects with new building projects, ensuring timelines are adhered to and quality of work is obtained.
- Provide strategic advice on current and emerging legislative and industry-wide facilities related issues and report on the progress of Facilities Management activities to the Executive Team and other relevant stakeholders.
- Develop, implement, and maintain policies, procedures and work instructions as required to ensure organisational compliance with relevant standards and practices (including maintenance of appropriate records to demonstrate compliance against statutory requirements and standards for Accreditation purposes).
- As required, undertake and/arrange for procurement, installation, operation, repairs, and maintenance of: Essential services, buildings, fixed plant and equipment, furniture and fittings, vehicles, grounds, and signage etc.
- Monitor, manage and co-ordinate all general maintenance (planned and ad hoc/emergency) as required, liaising with contractors, and ensuring timely resolution of issues logged (including faults to equipment and amenities).
- Manage and oversee performance of contractors undertaking work on-site, ensuring compliance with organisational policies. Ensure all contractors are properly inducted and understand the scope of works.
- Liaise with third party building users including collocated services and tenants, negotiating, and maintaining license and rental agreements as appropriate.
- Oversee the management of the Inspiro motor vehicle fleet and ensure it is maintained in good and safe order (including coordination of the annual servicing, eTag’s and fuel cards, quarterly cleaning of the fleet and vehicle registration, RACV membership and insurance
- Ensure the safety of Inspiro’s assets and buildings and security by investigating security breaches as advised by the security company, reviewing security contract and coordinating staff access to buildings and sites.
- Monitor and review any rental agreements in place for sites, as well as contracts or arrangements for waste collection, clinical bins, NSP bins, pest control, car park gates, air conditioning, cleaning, security, grease traps (Belgrave), lift and linen delivery.
- Actively participate as a member of the OH&S Committee, proactively undertake health and safety assessments, and implement corrective actions as relevant for the position.
- Develop, implement, monitor, and review the Inspiro Emergency Management Plan and perform the role of Chief Warden.
- Assist in the coordination of Site Inspections and Hazard Audits and address any unsafe working practices or hazardous working conditions.

**About You**:

- Ability to lead a team/contractors/tenants with empathy, vision, humility, creativity, and integrity.
- Demonstrate thoughtful leadership qualities and attributes by being observant, curious,