Ndis Administration

confidence**Administration / Coordinator Officer**

**Overview**:
We are seeking a resourceful and organised individual to join our team as an Administration / Coordinator officer, specifying in an NDIS service provider capacity.

**About the role**:

- **Experience with Brevity software** **and BrightHR**
- **A high level of problem-solving skills and initiative required**
- **Manage employee/staff files**
- **Liaising daily with staff and clients**
- **Strong organisational skills**
- **Other Ad Hoc Administration Duties as required**

**About you**:
**To be successful in this role you will possess the following skills**:

- **Must have Police Check**
- **Must have NDIS Workers Screening Check**
- **Any level of experience in rostering and office admin**
- **Good phone manner and confidence on the phone**
- **Ability to prioritise tasks, time management and work well under pressure**
- **Excellent written and verbal communication skills**
- **Great attention to detail and an excellent level of accuracy**
- **The ability to build and maintain rapport with stakeholders**
- **High computer literacy with experience using information management systems**
- **Conscientious work ethic and time management skills**
- **Microsoft Office: 1 year (preferred)**
- **Administration: 1 year (preferred)**

**Responsibilities**:
**Office Coordination**:

- Manage day-to-day office operations, including maintaining office supplies, equipment, and facilities.
- Coordinate and schedule staff shifts, meetings, conferences, and appointments.

**Administrative Support**:

- Provide administrative support to executives and staff, including drafting correspondence, organising documents, and handling inquiries.
- Assist in the preparation of reports, presentations, and other documents.

**Record Keeping**:

- Maintain accurate and up-to-date records, databases, and filing systems.
- Ensure confidentiality and security of sensitive information.

**Communication**:

- Serve as a point of contact for staff and clients.
- Facilitate effective communication within the organisation.

**Travel Coordination**:

- Arrange travel logistics for employees, including booking accommodations, transportation, and preparing travel itineraries.

**Event Planning**:

- Assist in planning and coordinating company events, workshops, and training sessions.
- Manage logistics for events, including venue selection and catering.

**Budget Management**:

- Assist in monitoring and managing office-related budgets.
- Process and track invoices and expenses.

**Problem Solving**:

- Address and resolve administrative issues promptly and efficiently.
- Propose and implement process improvements for increased efficiency.

**Qualifications**:

- Bachelor's degree in Business Administration, Office Management, or a related field.
- Working knowledge of the NDIS
- Proven experience in administrative roles, preferably in a corporate environment.
- Proficient in office software (Microsoft Office Suite, Google Workspace, etc.).
- Excellent organisational and time management skills.
- Strong written and verbal communication skills.
- Ability to work independently and collaboratively as part of a team.
- Attention to detail and a proactive approach to problem-solving.

**Job Types**: Full-time, Part-time, Subcontract, Casual

**Salary**: $35.00 - $50.00 per hour

Expected hours: 20 - 38 per week

**Benefits**:

- Employee discount

Schedule:

- Day shift

Supplemental pay types:

- Annual bonus
- Bonus
- Commission
- Overtime pay
- Penalty rates
- Performance bonus

**Experience**:

- Brevity software and BrightHR: 1 year (preferred)
- Administration & Microsoft Office: 1 year (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 20/03/2024