Administrative Assistant

Waratah, NSW, Australia, 2298

Permanent

**Closing on**: Jan 29 2023

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Position Description

Administrative Assistant

Health Information Services Main Office

Calvary Mater Newcastle

Gender neutral parental leave

Monthly rostered day off

Generous salary packaging benefits, ongoing professional development and supportive team environment

**Classification**: Administration Officer Level 3 Year 1-2

**Remuneration**: $31.53 - $32.57 per hour

Permanent Full Time

506330

About the role

The Administrative Assistant works under the direction of the Manager Health Information Services and ICT or approved delegate to assist in ensuring timely and appropriate responses to requests for health records information. Information must only be released in accordance with NSW Privacy Laws, associated NSW Health Policies, and department procedures. Medical records are complex and in both paper and electronic forms.

Key Responsibilities

Use the iPM Patient Administration, CAP systems and historical indexes to locate the various parts of the record for each patient, as well as the ARIA systems, eRIC and Medchart systems when appropriate.

File documents and records as needed, incorporating loose documents into the paper medical records, and return records to the CID sorter and/or Main 1 or Main 2 file locations.

Ensure all position and ROI policies, guidelines and procedures are adhered to as advised by the Manager or their approved delegate.

Use effective written and verbal communication skills appropriate to the intended audience and situation, ensuring professionalism and confidentiality in all matters.

Privacy of patient personal information is protected at all times in any format and in all discussions.

What you bring

Ability to prioritise high volume workload, manage work in accordance with deadlines, exhibit high attention to detail in all work, and a flexible approach to work.

Proven skills in word processing, medical terminology, and ability to produce high standard business documents.

A desire to join a team committed to the care of others in a mission based organisation

The Calvary Mater Newcastle is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Current employees of NSW Health can request to have various leave entitlement balances transferred to Calvary Mater Newcastle on commencement. Leave types may include but not limited to Long Service Leave, Annual Leave and Sick Leave. Applicants are encouraged to discuss this with the Convenor for further information.

About Calvary

We are a leading provider of quality, integrated care that puts our patients, residents and clients at the centre of everything we do. Calvary offers flexible careers in clinical, allied health, hospitality, ICT and health administration, mission, leadership, management and more. Founded in Australia in 1885, we’re one of the largest providers of health, aged and community care with over 18,000 staff and volunteers, 14 Public and Private Hospitals, 72 Residential Care and Retirement Communities and 19 Community Care Centres.

Why work for Calvary?

**Please note the following**:
Only applicants with a valid right to work in Australia will be considered.

Calvary has a mandatory COVID-19 vaccination requirement for all workers. You will also be required to provide evidence of other immunisation as required for your role.

As part of this recruitment activity, an eligibility list will be created for future vacancies. In addition, should you wish to be considered for our casual pool, please advise the convenor during your interview process