Business Coordinator

2 months ago

Sydney, Australia ASIC Full time

**Business **Coordinator to the CTO**:

- **From $94,198 **- $105,581 **(depending on experience) **+ 15.4**% **superannuation**:

- **Sydney**:

- **Permanent**

A future with ASIC means that your work will contribute to ASIC's vision for a fair, strong and efficient financial system for all Australians. We value what you will bring. We value those with sharp, analytical minds and are open to challenging the way things are done.

**The team**

Information Technology Services provides a wide range of IT facilities and support services to ASIC. We are undertaking major technology projects that will transform our business and continue our significant technology transformation in a number of areas such as virtualisation, data analytics, mobility and cloud.

**The role**
- Managing the secretariat activities for the CTO, including but not limited to coordinating and drafting briefings, internal meeting coordination and taking minutes and overseeing the completion of action items arising from the meetings.
- Provide support to the CTO and their management team with business plan coordination, reporting and compliance monitoring.
- Coordinate and manage business improvement activities, including identifying and implementing improvements to own work practices.
- Establish and maintain procedures and registers to support critical governance arrangements and IT group operations.
- Maintain IT owned policies and procedures in consultation with the CTO and IT management team.
- Coordinate and liaise with stakeholders to ensure action items and milestones are met.
- Coordinate and support management meetings and other activities, preparing agendas and providing administrative and logístical support as required.
- Coordinate internal communications and engagement for the Information Technology team including maintaining the Information Technology SharePoint site and drafting communication products to showcase the Group.
- Provide expertise in creating and preparing Information Technology presentations and reports for the CTO and Technology team
- Assist in the review and creation of Government Papers and drafting communication
- Coordinate communications across the IT team, diverse communication skills needed
- Use research, insights and data to inform your work
- Provide back-up Executive Assistant support for CTO as required.

**About you**

***
- Relevant vocational or tertiary qualifications.
- Experience as a Business administrator in a corporate or government environment.
- Prior experience or involvement in project coordination, including planning and reporting.
- Prior experience or involvement as an Executive Assistant
- Prior experience or skills in the Information Technology sector
- Prior experience or skills in Marketing or Communications
- Advanced Microsoft Office skills, including Excel, Word and PowerPoint.
- Experience in Adobe software services
- Collaborative and action focused
- Well-developed organisational, coordination and time management skills.
- Ability to communicate effectively to all audiences in both written and verbal formats to achieve intended purposes.
- Ability to build and maintain relationships with colleagues and stakeholders.
- Experience collaborating and working effectively with other senior executives and teams to meet objectives.
- Knowledge of SharePoint and ability to write and maintain content on the site.
- Demonstrated self-starter, and ability to work autonomously and be accountable for area of responsibility.
- Understanding of procurement procedures and processing invoices.
- Understanding of ASIC's role within the Government and regulatory context.

**About ASIC***

ASIC's remit is one of the broadest of regulators across the world.

ASIC regulates corporations, markets, financial services and consumer credit and monitors and promotes market integrity and consumer protection in the Australian financial system.

Through our enforcement work, we hold to account those who contravene the law, working to achieve strong outcomes that address the greatest consumer and investor harms.

Through Moneysmart, we aim to improve the skills and knowledge of Australians and provide information and tools to help them in their decision making.

A future with ASIC means that your work will contribute to achieving ASIC's vision for a fair, strong, and efficient financial system for all Australians.

To work with us, you need to be an Australian citizen and be prepared to complete an ASIC Suitability and Baseline Assessment which is issued ASIC's Security team.

**Applications for this role will close at 11:59pm on 13, November** **2024.

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