Executive Assistant

3 weeks ago

Bondi Beach, Australia JMJ Homes Full time

JMJ Homes is a premier construction company based in Sydney, servicing the metropolitan region. With over 30 years of experience in the field, our business thrives on delivering exceptional quality builds and helping our clients make informed decisions about their homes. Our team of builders, architects, and project managers have a unique insight into the best standards of building practice with a commitment to providing the highest level of service to our clients.

We are currently seeking an Executive Assistant to provide our team with essential support and general administrative assistance. If you are a proactive self-starter with excellent organisational and communication skills, we encourage you to join our dynamic team and contribute to our continued success.

**Primary Objective**

**Duties include but are not limited to**:

- Undertaking thorough and due diligence in assessing the cost and risk implications and incorporating them into the tender cost, or by way of qualifications and clarifications
- Managing procurement activities, including the preparation of scopes of work, contract bidding and negotiation
- Assistance in monitoring and tracking project expenditures against the budget
- Demonstrated understanding of Principal Contractor WHS requirements, including the creation and review of SWMS, inductions etc.
- Supporting the director with day-to-day tasks upon request
- Reaching out to potential clients and following up on leads, as well as preparing quotes in accordance with client’s requirements
- Conduct client selection process in accordance with the contract, with the assistance of the Director and CA
- Negotiating changes and variation orders

**Required Skills**:

- A collaborative team player with a positive, ‘can-do’ attitude
- Highly organised and efficient in their approach
- Excellent verbal and written communication skills
- Demonstrated ability to establish and maintain positive relationships with stakeholders, clients and colleagues

**Mandatory**
- Minimum of 2 years of construction experience in Australia
- Minimum of 2 years of experience as an EA or similar role
- Proven experience in completing tendering processes for residential projects
- Ability to liaise and influence internal and external stakeholders
- Strong project management and organisational skills
- Keen attention to detail with a commitment to quality
- Ability to communicate complex concepts clearly, simply and succinctly with both internal and external stakeholders
- Proficiency in working with PC/Mac and all MS Office suite products

**Desirable**
- Qualifications - Bachelor’s Degree in Construction Project Management or related field
- Ability to meet tight deadlines and remain focused under pressure
- Intermediate and/or comprehensive understanding of the processes involved in Residential Construction
- Well-developed administrative and computer literacy skills
- Strong interpersonal and relationship-building skills with the ability to tailor interactions to suit various clientele

**Salary**: $90,000.00 - $122,000.00 per year

**Benefits**:

- Professional development assistance
- Salary packaging

Schedule:

- 10 hour shift
- 8 hour shift

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- BONDI BEACH, NSW 2026: Reliably commute or planning to relocate before starting work (required)

Work Authorisation:

- Australia (preferred)

Work Location: In person

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