Site Maintenance Support Administrator

4 months ago

Perth, Australia Emeco Group Full time

**Are you an experienced Site Maintenance Support Administrator looking for a new and exciting opportunity? We have a vacancy at Thunderbox on a 8/6 Roster. Come and work for a company where your effort is the only limiting factor and career growth can be a reality**

**This position offers.**
- 8 & 6 roster
- FIFO from Perth
- Generous Remuneration
- Career progression and stability
- Great opportunity for Kalgoorlie residents
- Private Healthcare discounts and employee benefit program.
- Great company culture

**Key Responsibilities include.**
- Maintain site records, including daily machine hours, receipt purchase orders, create back charges documents, and fuel usage.
- Reconcile EOM bulk stock, fuels, and oils.
- Raise and receipt purchase orders, including cross referencing against work scopes and sourcing parts.
- Costing and invoicing of jobs - Create breakdowns and quotes.
- Site access paperwork, onboarding mobilisations of employees and contractors including booking Medicals and DAS
- Maintain all site registers - Organise quarterly.
- General administration KPI data entry and safety information into Myosh.
- Utilise the Maintenance Management System through concise and accurate entry of equipment records.
- Daily entering of SMU hours and downtime into Maintenance Management System
- Raise parts requisitions with Procurement team for major and non-major component work scopes.
- Raise labour and service requisitions with Procurement team for major and non-major component work scopes.
- Close off work orders upon completion of job ensuring all relevant information is captured into CMMS (AMT)
- Update component details in the Maintenance Management System upon completion of job
- Engage with Maintenance team to improve defect recording and management, and to ensure production and other targets are achieved across the operation.
- Engage with Regional team to ensure that works are completed according to customer requirements and constraints.
- Mobilise Force employees and contractors to various sites across WA as required.
- Review timesheets using E-Time sheets for Payroll submission.
- Manage internal travel requests via 3rd Party FCM booking system.
- Work in conjunction with the Accounts team to review & correct invoice queries
- Ordering of stationary and workshop consumables
- Enter oil sample information into the condition monitoring data base for the relevant OEM

**About you**
- 2+ years’ experience in administration with the ability to deliver varied tasks requiring independent judgement
- Must have experience in the use of Microsoft systems
- Must be reliable, punctual, organised and efficient as well as self-motivated and resourceful
- Display a high level of efficiency with day-to-day tasks while managing problems that may spontaneously arise.
- Strong time management skills with the ability to work autonomously.
- Willingness to learn and take direction from management and the administration team.
- Demonstrated experience in Inventory management and Procurement.
- Effective planning and organising skills with the ability to deliver on simultaneous projects with competing priorities.
- High-level communication, interpersonal and negotiation skills with proven ability to foster strong working relationships.
- Ability to deliver to deadlines.
- Substantial knowledge and experience utilising computer programs including Computerised Maintenance Management Systems (AMT) and Microsoft Office Suite.
- The role will be attractive to those that have a strong drive to succeed

**Location**:
Thunderbox, WA

**How to apply**

Emeco is an Equal Employment Opportunity employer

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