Administration Officer

1 month ago

Gold Coast, Australia Education Full time

**About the School**:
Helensvale State School is a vibrant and inclusive learning community located on the Northern Gold Coast. Today the population of the school has grown and we now have approximately 1100 students. At Helensvale State School we take pride in pursuing high standards in our academic, sporting and music programs and combined with our School Wide Positive Behaviour Support program (SWPBS) all students strive to succeed. Students are proud to wear their school uniform which is well recognised in the Helensvale community and provides children with a sense of belonging. Our school motto, Strive to Succeed, is pivotal in creating a school culture which promotes the well-being and personal development of each student through our 'You Can Do It Program'. We are committed to fostering academic excellence and personal growth, the school provides a supportive and engaging environment for both students and staff.
**About the Role**:
The work environment at Helensvale State School is dynamic, collaborative, and focused on innovation, with staff encouraged to contribute their ideas and skills. Team culture is built around respect, trust, and a shared passion for education, making it a place where individuals feel valued and part of a close-knit community. Helensvale is dedicated to continuous improvement and teamwork in all aspects.
**Responsibilities include**:

- Assist in managing the Student Resource Scheme, Accounts Receivable, Bank Reconciliation and Business Activity Statement (BAS)
- Assist in the management of payment plans, Centerpay, school/college purchased time, and identifying and implementing process improvement opportunities.
- Undertake the reconciliations of invoicing, receipting and reconciliation of customer accounts.
- Provide a range of financial administrative activities and operations including the provision of data entry, maintain financial registers, and providing computing and clerical support for the effective operations of the office.
- Undertake and process allocated work in accordance with legislative, policy and procedural requirements.
- Work collaboratively with colleagues to develop and manage administrative support to school operations.
- Oversee facility hire activities including liaison with hirers and development of hire agreements for approval.

Please view the Role Description for a full list of responsibilities.
Please refer to the attached role description for any mandatory requirements for this position.
**Interested? To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
- Attach a 2-page written statement in response to the attached role description

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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