Receptionist

3 weeks ago

Sydney, Australia Stantec Full time

Receptionist - ( 230000VR )

**Description**

This is a full-time Monday to Friday, office based position in our Sydney based office.

The office receptionist is instrumental in ensuring an efficient, safe and welcoming workplace for staff, clients and visitors. You will be the ‘go-to’ person located at the ‘hub’ of the office.

You will carry out duties and tasks related to reception functionalities including: handling telephone calls and enquiries, meeting and greeting visitors, coordinating postage and couriers and facilitating resources, meetings and room bookings.

In addition, the office receptionist is responsible for additional administrative tasks - as required, to assist the Shared Services team and local team.

**Day to day tasks would involve**:

- Front desk reception during business hours
- Assist with coordination of building maintenance when required, security cards, vehicles, parking and office equipment requirements in conjunction with the Shared Services, Finance and Procurement teams where applicable
- Undertake general receptionist duties, including handling telephone enquiries and messages and assisting staff with general enquiries
- Co-ordinate Pool cars and meeting room reservations, resource bookings such as Teams conferences as appropriate
- Ordering of stationery, consumables and kitchen supplies, maintaining sufficient stock
- Arrange for the service and maintenance of office assets (printers, coffee machine) as required
- Process incoming and outgoing postage and courier bookings
- Ensure reception and administration area, kitchen and meeting rooms are kept clean and presentable
- Assist with Word processing, formatting and production of documents, copying and binding of proposals, reports as required
- Assist with expense management, reconciliation and travel arrangements when required
- Understand the importance of confidentiality and discretion
- Assist with the coordination of catering, events and functions as required
- Contribute to proposal and bid development to support business development activities, including preparing proposal material as required
- Complete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures
- Minimise and control risk by commitment to the Stantec Quality, Health & Safety programmes and ensuring proactive use of our project management systems
- Other duties as reasonably required.

**To be successful for this role you'll need**:

- 3-5 years’ experience in a reception or office administration position
- Intermediate experience in Microsoft Office
- Customer service background (retail/hospitality) also highly regarded
- Commitment to Occupational Health and Safety (basic First Aid and Fire Warden training will be provided if required)
- Enjoys a busy, multitasking environment
- Self-motivated, able to work with limited supervision

**Stantec offerings**:
Along with a competitive salary and vibrant culture, we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
- Option to purchase up to 4 weeks additional leave
- Mentoring for your own development and the opportunity to mentor others
- Salary Continuance Insurance (SCI)
- Mental Health and Wellbeing Programs
- Employee Assistance Program

**About us**:
The Stantec community unites approximately 26,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.

Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
- Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind._
- We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships._

**Culture**

Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI, neurodiversity, and more Our employees play sport, fundraise, volunteer, learn, and have fun together.

**How to apply**:
No Agency CV’s will be accepted.

**Qualifications**

**Primary Location** : Australia-New South Wales-Sydney

**Organization** : BC-3072 Shared Services-AU Sydney NSW

**Employee Status** : Regular

**Job Level** : Individual Contributor

**Travel** : No

**Schedule*

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