Executive Assistant to The CEO

7 months ago

Sunshine Coast, Australia Youi Pty Ltd Full time

**Executive Assistant to the CEO**

A rare and unique opportunity has arisen to showcase your high-level administration and organisation skills in a challenging and diverse role.

Support the growth and success of Youi by providing comprehensive support to the CEO and Executive Leadership team. This is an exceptional opportunity to advance your career within a fast-paced and highly impactful role, providing the chance to work closely with a dedicated, amiable, and dynamic executive team.

**Why Youi**

At Youi, we don't believe in conforming to the status quo. We're not your typical insurance company - and that goes for our approach to both selling insurance and hiring our team. With over 1,800 employees, we have ambitious goals to keep growing and continue delivering awesome insurance solutions across new products and distribution channels. We pride ourselves on our diversity and individuality, both among our employees and the customers we serve. We believe that it is the unique combination of skills, perspectives, and experiences of our people that makes us truly stand out. At Youi, we're not afraid to be different, and we're looking for people who share our values and want to be part of a team that is making a difference in the insurance industry.

**About the Role**

This role involves proactively managing the CEO’s priorities, diary and relationship management across internal and external business partners and Youi Board members whilst providing executive level administrative support to the CEO and Executive Leadership Team. In providing this support the position exercises a high degree of communication competence, initiative, discretion, and confidentiality.

Key responsibilities include:

- Executive support including diary and relationship management, meeting coordination, minute/note taking etc.
- Management & tracking of CEO priorities, initiatives, and deadlines
- Draft, proofread, and edit a variety of documents, including internal and external reports, presentations, and memos on behalf of the CEO, ensuring accuracy and professionalism.
- Conduct research and co-ordinate relevant responses and/or input into projects, programs, reports, correspondence, and corporate issues ensuring accuracy and attention to detail.
- Collaborate with the cross-functional teams to ensure timely completion of tasks and deliverables.
- Work collaboratively across the Executive team contributing to a positive team environment.
- Maintain a high level of awareness of matters coming into and out of the CEO’s office to effectively respond to enquiries and exercise sound judgement on the manner of response.
- Attend to Travel bookings as requested in a timely manner (including visa’s, flights, car hire, accommodation, and restaurant reservations)
- Arrange ad-hoc events, dinners, catering, and refreshments - as required.
- Working collaboratively with fellow Executive Assistants to deliver consistent support across the organization.

**About You**
- 5+ years' experience as a C-suite EA in a corporate environment (previous experience within a finance environment preferable)
- Relevant Business and/or Governance qualification (preferable but not mandatory)
- Advanced knowledge of MS 365 - Outlook, Word, and PowerPoint
- Understanding of corporate governance principles and/or experience in coordinating Board packs or papers
- Ability to accurately compile and record agendas and minutes
- High level grammar, written, verbal and communication skills
- Experience in organising workshops, seminars, or similar functions
- Basic finance knowledge for budgeting purposes.

At Youi, we believe that coming to work should be fun. So, we pride ourselves on an awesome culture and working environment. With casual dress code, award winning health and wellbeing programs, stunning Sunshine Coast location and a culture of high-performance - if you’re looking for a career that mixes the serious side with a slice of fun, think Youi.

**How to Apply

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