Executive Assistant

**All Orbits, All Planets - Join us on our journey**

Gilmour Space is the leading Australian rocket company, pioneering next-generation hybrid propulsion technologies for small satellite launch vehicles.

An exciting role has opened for an Executive Assistant to provide effective administration assistance and accurate and timely support to the Executive Directors and Senior Team members of Gilmour Space. The Executive Assistant must always demonstrate the ability to use professional discretion in dealing with confidential matters. This position will be a 6 Month Contract.

**Duties and Responsibilities**:
The responsibilities listed are not exhaustive, they represent examples of the work performed by this position.
- Provide personal administrative support and assistance to the Executive Directors and Senior team members and provide backup support to the Chief Executive Officer when needed
- Manage and maintain Executives and Senior team members schedules and appointments
- Prepare and edit correspondence, communications, presentations, and other documents as required
- Maintain an organised filing system of paper and electronic documents
- Conduct research, collect and analyse data to prepare reports and documents
- Arrange and co-ordinate meetings and corporate events (both internal and external)
- Involvement in meetings and taking of minutes as required
- Co-ordinate project-based work as required
- Order and stock stationery & snack cupboards as required
- Greet visitors on site, sign them in and direct them as appropriate
- Book international and domestic travel in line with Gilmour Space Travel Policy for the Executive Directors and Senior Team members
- Other duties as requested by Management
- Provide support across multiple sites

**Minimum Qualifications**:

- Minimum 5 years’ experience as an Executive Assistant reporting directly to senior management
- NV1 Security Clearance eligible preferred

**Desired Qualifications, Skills, and Experience**:

- Excellent verbal and written communication
- High level of professional discretion
- Ability to take accountability for tasks
- Exceptional teamwork, leadership and interpersonal skills
- Intermediate to advanced skills in Microsoft office with an ability to adapt readily to company specific programs and software
- Strong organisation, project management and problem-solving skills with impeccable multi-tasking abilities
- Well-developed communication and conflict resolution skills
- Proven Ability to prioritize, manage and take accountability for work demands and deliver outcomes
- Self-motivated, results oriented with a high level of attention to detail
- Must be able to relate readily to all people within the organisation

**Licenses**
- Current Australian Driver’s License

**Special Circumstances**:
Successful performance requires the incumbent to be available to work varied hours as dictated by business peaks and troughs (including weekends and public holidays on occasion). The incumbent will have the ability to handle pressure & cope with sudden surges in work volume.

**Policies and Procedures**:
All Gilmour Space policies and procedures form part of all Employees’ terms of engagement and position descriptions. Employees of Gilmour Space are to ensure compliance with all company policies and procedures as updated from time to time. On occasion you may be required to attend training on policies and procedures.

**How to Apply**:

- Gilmour Space Technologies is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members._