Personal Assistant to Head of Raymond House

5 months ago

Essendon, Australia Lowther Hall Anglican Grammar School Full time

**PERSONAL ASSISTANT TO THE HEAD OF RAYMOND**
**HOUSE**

**REPORTS TO **Head of Raymond House

**DIRECT REPORTS **None

**KEY RELATIONSHIPS **Director of Human Resources and Strategic Operations Raymond House Students
Raymond House Parents

**PURPOSE **The purpose of this role is: to provide professional and proactive support to the Head of Raymond House.
**ENVIRONMENT **This is a full time administrative position with normal hours of 38 per week and 5 weeks Annual Leave - the span of hours will be based on

operation requirements for the school (7:54am - 4:00pm)

**KEY AREAS OF RESPONSIBILITY**
- Manage the workflow for the Head of Raymond House- Provide hospitality for the Head of Raymond House
- Assist with the booking of travel, venues, catering and flowers for all Raymond House events
- and activities- Arrange meetings, appointments and manage the diary for the Head of Raymond House
- Manage and resolve queries within authority level
- Manage, initiate and respond to correspondence
- Prepare and arrange circulars and LowtherLink News items for Raymond House parents
- Liaise with the Community Relations department to coordinate school tours
- Develop reports, documents, meeting agendas and minutes as requested
- Create lists as required
- Administer the report process for Raymond House
- Coordinate the Raymond House PowerPoint presentations and other multimedia presentations
- Coordinate Raymond House events including management of Raymond House Consent2Go
- Manage student awards, badges, prizes, certificates and bears for new students
- Support the risk management process for Raymond House
- Achieve safety and compliance responsibilities
- Provide back up for Raymond House and Mansion Reception
- Ensure that the diversity of all children, including (but not limited to) the needs of Aboriginal

and Torres Strait Islander children, children from culturally and linguistically diverse
backgrounds, children with disabilities, and children who are vulnerable needs are met
- Perform other duties as requested by the Head of Raymond House
- Comply with Lowther Hall policies and processes

**VALUES AND BEHAVIOURS
**Expected behaviours**
**Category**

Demonstrates personal integrity and strong work ethic
**Values **Behaviour demonstrates a team approach

Is open to new ideas and opportunities

**Communication **Communicates effectively, especially with adults

**School standards **Always focused on the needs of the School
Always respectful of others
Adds value to the team and the School
Complies with all school policies

**Business outcomes **Looks ahead and anticipates new directions
Understands how teams work and utilises the skills of team
members

**Productivity **Self driven and displays personal effectiveness
Manages stressful situations well
Displays sound problem solving and decision making skills
Possesses technical skills required to be proficient in the role
Shows critical reflection on own work

**Continuous **Reviews performance data to identify areas for improvement
**improvement **Considers the bigger picture when thinking about a problem

Understands and adjusts to change

**Planning **Demonstrates organisational skills
Develops project plans with clear process and outcome

**TECHNICAL KNOWLEDGE AND JOB SPECIFIC SKILLS**
- An understanding of the Lowther Hall context
- An appropriate undergraduate study/qualification
- A current and appropriate WWC registration
- An understanding of child safe standards
- Current Level 2 First Aid and CPR Certificate - with a commitment to on-going training
- Current National Criminal History Record Check
- Current anaphylaxis management qualification
- Current asthma management qualification

**PERSONAL ATTRIBUTES**
- Sound judgement with regards to people and situations
- Willingness to support the school values
- Organisation and attention to detail
- Time management and prioritising ability
- Initiative and resourcefulness
- Outcomes focus
- Team orientation
- Kind, friendly and supportive to parents, staff and students
- Decision making within level of authority
- Flexibility and ‘can do’ attitude

**POSITION ACCEPTANCE**

I accept the position description as stated above, and that it may need amending and updating
- periodically due to changes in responsibilities and organisational requirements. I will endeavour to
- model the values and behaviours of the school and follow all policies and procedures.- ____________________
- Incumbent Name- ____________________
- Incumbent Signature- ____________________
- Date

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