Executive Assistant

Amazing work/life balance
- Competitive Salary + Superannuation
- Positive working culture

About the role
As the Executive Assistant, you will efficiently manage the Regional Director's office by providing a high level of administrative support. You will be the first point of contact and liaison for staff and stakeholders. Your responsibilities will include supporting and assisting the Regional Director and Divisional Management Team in the overall management of the Division, ensuring the delivery of divisional objectives and corporate initiatives. Additionally, you will provide professional administrative support to the Regional Director. This includes establishing and maintaining an efficient office system, managing office files and other records, analyse, develop, and implement improvements to existing work procedures, practices, and systems. As the interface between the Regional Director and key stakeholders, you will effectively communicate and resolve issues on behalf of the Director. Your tasks will manage the Regional Director's diary, scheduling appointments, and anticipating their needs to ensure they have all necessary papers required for meetings. You will receive, record, and prioritise all incoming correspondence, redirecting it as appropriate.

**We're looking for someone with**:

- Demonstrated experience and knowledge in business administration and secretariat management
- Excellent communication skills, both written and verbal, along with strong negotiation and influencing abilities.
- Proven skills in stakeholder management
- Ability to work independently, taking responsibility for outcomes
- Adaptability and flexibility in managing changing priorities
- Strong attention to detail
- Capacity to work within a complex structure with often competing agendas
- A current Resume
- A cover letter

**Application Closing date**: Sunday, 18 June 2023
Sound like you?
Organisational Commitments
Parks Victoria is committed to child safety and has zero tolerance for child abuse and all forms of harm to children, in accordance with the Victorian Child Safe Standards. All prospective employees to undergo a National Police Record Check and Working with Children Check prior to commencing employment.
Parks Victoria recognises diversity and inclusion is everyone's business. We value a culture where everyone can be themselves at work, regardless of background, orientation, age, or gender, that brings out our best, values everyone's contribution and works within a flexible working environment, ultimately reflecting the community we serve.
Parks Victoria's policies require the successful applicant to be up-to-date based on Australian Technical Advisory Group on Immunisation (ATAGI) vaccination advice. The successful applicant for this role will be required to provide evidence of vaccination or exemption status as part of the recruitment process.