Accounts Receivable

7 months ago

Sydney, Australia Forbo Floorcoverings Pty Ltd Full time

**Job Summary**:
Excellent communication skills in clear English
Must be a team player.
Ability to liaise with people at all levels.

**General Functions and Tasks**
- Timely collection and management of debtors Australia and New Zealand
- Opening of all new accounts including New Account Proposal form - Australia and New Zealand
- Constant liaison with Customer Service staff re accounts that are either on stop supply of have exceeded their credit limit and other various queries
- Enter receipts on Bank Statements and cheques received into SAP and ensure correct allocation
- Reconciliation of all Debtor accounts.
- Ensures major customers are covered by credit insurance.
- Responsible for filing of invoices and credit notes and ensures monthly statements are sent out.
- Responsible for the daily receipt and checking of bank statements.
- Ensure all Internal Control Procedures relating to Accounts are understood and followed at all times.
- Other general duties as required by management and the needs of the business.

**Daily**:

- Enter notes in Customer Accounts reasons for orders released FD32, as per Credit Policy.
- Enter notes for important changes in customer accounts FD32.
- Mail Invoices for Group Store A/c’s
- Contact customers with overdue accounts
- Enter receipts from Bank Statement and cheques into SAP
- Contact Customers re short payments which leads to requesting Claim info which then has to forward to Claims department.
- Attend to Sales rep queries and requests

**Monthly**:

- Generate Trial Balance from SAP into Excel
- Print Debtors Statements
- Advise Insurance Broker of outstanding’s over 90 days and over $15K, complete form if applicable.
- Advise Insurance Broker of collectable Overdues over 90 days and over $15K as per Insurance Policy.
- Advise Insurance Broker of collectable Overdues over 90 days and over $15K as per Insurance Policy.

**Quarterly & Annually**
- Provide Report re Changes to Master Data to Finance Director.
- Provide Report re Customer Activity for clean-up of accounts. Accounts are marked for Deletion also on an ongoing basis as found or made aware of.

**AS REQUIRED**
- Banking on day of cheques received
- Reply to Trade Reference requests
- Open Cash Sale A/c’s re New Account Proposal Form
- Credit Check procedure for New Account Applications
- 7-day letters to debtors 60 days outstanding without a payment plan
- Arrange for Debt Collection
- Clear matching debit and credit amounts on debtor’s accounts
- Raise journals for refunds, transfers to correct a/c’s, dishonoured cheques, write off to bad debts etc
- Complete Credit limit increase forms
- Update Debtors Master a/c with changes to names, addresses etc, on forwarder changes.
- Open/amend Vendor Accounts then amend in Customer Master Data.
- Open store accounts re Groups e.g., Carpet Court etc.
- Attend to requests made by Finance Director
- Provide info for External and Internal Audits
- Generate Trial Balance from SAP into Excel
- Register new accounts on PPSR

**Relationships and Authority**
- Reports to Finance Director.
- Liaise with customers on all matters relating to their account.
- Liaise with Warehouse, Sales Representatives, Managers and Customer Services as necessary.

**Qualifications and Experience**
- Living in Australia (Sydney)
- Preferred practical knowledge and experience of Accounts Receivable.
- Must be a team player.
- Ability to liaise with people at all levels.
- Excellent communication skills in clear English

**_
IND123_**

**_IND123_

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