Records Systems Specialist
4 weeks ago
Location: Melbourne | CBD
Job type: Full time / 12
Organisation: Department of Education
**Salary**: $109,730 - $132,764
Occupation: Information Management
Reference: VG/DE/PES/20004106A
As the lead technical expert for records systems, you will provide specialist knowledge in records management compliance. You will collaborate with business areas to understand their functions, record retention requirements, and system lifecycles. A key part of your role will be developing recordkeeping solutions in SharePoint Online and working with the department’s records management system supplier to migrate content from on-premises to the cloud.
**About the Department**
The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.
**About the Division**
The Assurance, Knowledge and Executive Services Division (AKESD) provides expert advice and support on managing compliance risks and assists executives and ministers with Cabinet and Parliament processes. Part of the People and Executive Services (PES) Group, AKESD's key functions include:
- Internal audit services
- Executive and ministerial support, facilitating communication and advice
- Managing Cabinet and Parliament processes
- Advising on parliamentary inquiries and royal commissions
- Managing Freedom of Information (FOI) requests
- Coordinating ministerial correspondence and briefings
- Providing advice and training on privacy and information management, including the Department's electronic document records management system
The division consists of three branches:
- Assurance
- Executive and Ministerial Services
- Knowledge, Privacy and Records
**Knowledge, Privacy and Records Branch (KPR)**:
Leads the Department's management of knowledge, privacy, and records in compliance with legislative standards, working with external bodies like the Public Record Office Victoria and the Office of the Victorian Information Commissioner.
The **Knowledge Solutions Unit** helps staff manage business information throughout the entire records lifecycle, ensuring compliance with legislative obligations.
**About the Role**
You will be the lead technical expert for records systems and have a sound understanding of records management compliance requirements. You will need to engage with business areas to understand their function, the retention periods of their records and the lifespan of their systems. You will also work on recordkeeping solutions in SharePoint Online and engage with the supplier of the department's records management system to migrate content from on-premises to cloud.
You will be working with other specialists within the branch to implement contemporary and innovative solutions that challenge conventional approaches to Knowledge and Records management.
This is a Fixed Term, 12 month position.
**Attributes**
To be considered for the role, you will need to meet the following requirements:
- High level knowledge and experience configuring an enterprise grade Records Management system.
- Working knowledge of Microsoft SharePoint Online and Teams
- Excellent communication skills
- Ability to adjust to new situations and change your actions as needed
**Desirable **Qualifications and Experience**
Desirable: Relevant tertiary qualification in Information & Knowledge Management or Information Technology qualification
**Further Information**
For more details regarding this position please see attached position description.
Applicants requiring adjustments can contact the nominated contact person.
**Applications close 11:59pm on 22nd September
-
Records Systems Specialist
4 weeks ago
Melbourne City Centre, Australia Department of Education Full timeAbout the Department The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society. About the...
-
Quality Validation Specialist
2 weeks ago
Melbourne, Australia Ignite Specialist Recruitment Services Full timeOur client - a multinational biotechnology research and development company is looking to hire a Quality validation specialist(computer Systems) for a 12-month contract. Reporting to the Computer System Validation Site Lead you will be responsible for senior computer system validation specialist will ensure all computerized systems used to support GMP...
-
Melbourne, Victoria, Australia Digital Preservation Coalition Full timeVacancy for Digital Records Technical Specialist at Public Record Office Victoria (PROV) Date: 13 September 2021 Location: North Melbourne Salary: $88,955 - $100,930 Employment Type: Full-Time About PROV Public Record Office Victoria (PROV) is the archives of the State Government of Victoria. We hold around 100kms of records dating from the 1830s right up to...
-
Melbourne, Victoria, Australia Digital Preservation Coalition Full timeVacancy for Digital Records Technical Specialist at Public Record Office Victoria (PROV) Date: 13 September 2021 Location: North Melbourne Salary: $88,955 - $100,930 Employment Type: Full-Time About PROV Public Record Office Victoria (PROV) is the archives of the State Government of Victoria. We hold around 100kms of records dating from the 1830s right up to...
-
Melbourne, Victoria, Australia Digital Preservation Coalition Full timeVacancy for Digital Records Technical Specialist at Public Record Office Victoria (PROV)Date: 13 September 2021Location: North MelbourneSalary: $88,955 - $100,930Employment Type: Full-TimeAbout PROVPublic Record Office Victoria (PROV) is the archives of the State Government of Victoria. We hold around 100kms of records dating from the 1830s right up to the...
-
Label Operations Specialist
2 weeks ago
Melbourne, Victoria, Australia NLV Records Full timeResponsibilitiesThis role involves:Be the go-to person for artist communication, scheduling, and planning.Support all aspects of artist activity including tour logistics, advancing, marketing, press timelines, release rollouts, brand partnerships, merchandise, and content calendars.Liaise with agents, labels, collaborators, creatives, PR, and brand partners...
-
Strategic Records Specialist
4 days ago
Melbourne, Victoria, Australia ClearCompany Full time**About the Role**This is an exciting opportunity for a Strategic Records Specialist to join our team at ClearCompany. In this role, you will be responsible for providing expert guidance on records and information management, ensuring that the University's information assets are properly managed and protected.You will work closely with stakeholders across...
-
Aircraft Avionics Systems Specialist
3 days ago
Melbourne, Victoria, Australia BAE Systems Australia Full timeThis is a role with one of the leading companies in Australia, where you will be working on aircraft maintenance. You will have the opportunity to join an amazing team at BAE Systems Australia, which is continuing to grow rapidly.**About the Role**: We have multiple new vacancies for Avionics Aircraft Maintenance Engineers to join our Lead in Fighter (Hawk)...
-
Technician for Advanced Electrical Systems
6 days ago
Melbourne, Victoria, Australia BAE Systems (New) Full timeAs an electrical systems specialist, you'll play a key role in the maintenance, testing, and commissioning of cutting-edge IPMS.You'll work with the latest Defence technology, ensuring seamless integration of critical systems including air conditioning, fire protection, engines, HVAC, doors, and fresh water management.
-
RF Systems Design Engineer
3 days ago
Melbourne, Victoria, Australia BAE Systems Full timeAbout the RoleWe are seeking an experienced RF Modelling Engineer to join our Maritime team based in Melbourne or Adelaide.This exciting opportunity involves delivering E3 engineering outcomes on time, within quality standards. The successful candidate will be responsible for designing and developing RF systems that meet customer needs, following company...
-
Computer Systems Specialist
4 days ago
Melbourne, Victoria, Australia Amentum Full timeAbout the RoleWe are seeking an experienced Computer Systems Specialist to join our team. In this role, you will be responsible for providing expert-level support for various computer systems and ensuring their efficient operation.Main ResponsibilitiesProviding hands-on support for computer systems, including troubleshooting and resolving technical...
-
Inventory Specialist
10 hours ago
Melbourne, Victoria, Australia Merit Medical Systems, Inc. Full timeMerit Medical Systems, Inc. is seeking an experienced Inventory Specialist to join our team. As an Inventory Specialist, you will be responsible for maintaining accurate inventory records and performing cycle counts to ensure accuracy.ResponsibilitiesMaintain accurate and up-to-date inventory recordsPerform regular cycle counts to ensure accuracyIdentify and...
-
Financial Records Specialist
1 week ago
Melbourne, Victoria, Australia Six Degrees Executive Pty Ltd Full timeAbout the Company">Six Degrees Executive Pty Ltd is a reputable commercial gardening business based in Melbourne, seeking support within their finance team.About the Role">This 3-6 month part-time contract role requires maintaining accurate financial records, ensuring compliance with regulations, and supporting smooth financial processes.Key...
-
Enterprise Sales Specialist Director
9 hours ago
Melbourne, Victoria, Australia Cisco Systems Full timeJob Description:Cisco Systems is seeking an experienced Enterprise Sales Specialist Director to drive the adoption of strategic plans across various industries. As an Account Executive, you will leverage your expertise in technology and solutions to deliver results-driven sales strategies.Key Responsibilities:Drive the adoption of IP & Optical transport...
-
Melbourne, Victoria, Australia BAE Systems (New) Full timeAbout the OpportunityWe are seeking a highly skilled Electrical Technician to join our team as a Test and Commissioning Specialist for the Integrated Platform Management System (IPMS).This exciting opportunity will see you work on cutting-edge technology, ensuring seamless integration of critical systems, including air conditioning, fire protection, engines,...
-
Electronic Medical Records Systems Expert
5 days ago
Melbourne, Victoria, Australia Milestone IT (Milestone Information Technology) Full timeMilestone IT is seeking a seasoned EMR expert to join their team and contribute to impactful projects in the healthcare industry.About the Role:This 6-month contract opportunity offers a chance to further develop expertise in Electronic Medical Records (EMR) systems and collaborate with a prominent healthcare organization.Responsibilities:Develop and...
-
Record Management Specialist
3 days ago
Melbourne, Australia FUJIFILM Full timeExciting opportunity to work for a global organisation - Ongoing professional development and learning opportunities **OUR STORY** FUJIFILM have a proud history of providing innovative products and services that contribute to the advancement of culture, science, technology and industry, as well as improved health and environmental protection in society. We...
-
Electronic Medical Record Analyst
1 week ago
Melbourne, Victoria, Australia Milestone IT (Milestone Information Technology) Full timeWe are seeking an experienced HL7 Integration Specialist to join our team at Milestone Information Technology. In this key contract position, you will work closely with a leading healthcare organisation to integrate a new electronic medical record system into their IT infrastructure.The successful candidate will have a strong understanding of HL7 and...
-
Record Management Specialist
1 week ago
Melbourne, Australia FUJIFILM Full timeExciting opportunity to work for a global organisation - Ongoing professional development and learning opportunities - Professional services industry experience highly regarded **OUR STORY** FUJIFILM have a proud history of providing innovative products and services that contribute to the advancement of culture, science, technology and industry, as well as...
-
Electrical System Integration Expert
2 weeks ago
Melbourne, Victoria, Australia BAE Systems (New) Full timeRole OverviewThis Test and Commissioning Specialist position requires an individual with strong technical expertise in electrical systems, excellent communication skills, and ability to work independently and collaboratively.You will work on a permanent full-time basis at our Osborne Shipyard in Adelaide, contributing to the development of the Integrated...